Job Description
Supports by managing and optimizing automated contract management system. This position handles advanced contract administration duties, ensuring timely and accurate processing of complex agreements. It provides technical and analytical support to improve system efficiency, ensure compliance, and enhance contract lifecycle management.
1. Administers and maintains the automated contract management system, ensuring data integrity, compliance, and efficient workflows. across departments.
2. Reviews contract documentation for completeness, accuracy, and alignment with policies and regulations.
3. Tracks contract milestones, expirations, and renewals, providing proactive notifications and recommendations to departments and the immediate supervisor.
4. Coordinates with Procurement Office, Legal, and internal stakeholders on drafting, negotiating, amending, renewing, and closing contracts.
5. Generates and analyzes regular and ad-hoc reports to evaluate contract performance, compliance and cycle times; recommends process improvements based on data trends.
6. Assists in the development and implementation of standard operating procedures and training materials for system users, to promote consistent and efficient system use.
7. Serves as a subject matter resource on contract management procedures, policies, and best practices.
8. Supports internal audits by preparing documentation, responding to inquiries, and ensuring contract records meet institutional and regulatory requirements.
9. Leads or contributes to special projects to enhance contract administration processes, technology use, and departmental reporting.
10. May provide guidance and mentorship to assigned staff.
1. Working knowledge of contract law, legal terminology, and industry-specific standards.
2. General knowledge of the legal principles governing contracts, including contract formation, performance, breach, and enforcement.
3. Understanding various contract types, such as fixed-price, time and materials, cost-reimbursable, service agreements, non-disclosure agreements (NDAs), and vendor contracts.
4. Working knowledge of pricing models, cost structures, and how to analyze financial terms within contracts.
5. Understanding the importance of confidentiality in handling sensitive information and acting with integrity when managing contracts.
6. Advanced proficiency in contract management software and Microsoft Office Suite.
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