Manager of Building and Grounds

Job Description

Job Description

The approximate base compensation range is posted, but the actual offer will reflect our total compensation and benefits package. The offer will be determined by a number of factors including the selected candidate’s experience, knowledge, skills, abilities, FTE, number of months worked, as well as internal equity among our team.

Position Summary:

The Manager of Buildings and Grounds is responsible for overseeing all custodial, housekeeping and grounds operations across the College's main campus, the Monastery, the Health Science Center (HSC), and the Benedictine Living Community. This includes managing a diverse staff, maintaining over 186 acres of campus grounds and more than one million square feet of facilities, overseeing budgets and capital projects, and ensuring the upkeep of equipment, vehicle fleets, and event spaces are well maintained. This role plays a key part in fostering a safe, welcoming, and well-maintained environment that reflects the College's Benedictine values and commitment to diversity, equity, and inclusion.

Key Responsibilities:

• Lead, supervise, and support a team of custodians, housekeepers, and grounds/maintenance staff (approximately 24 full-time employees), as well as 5—15 seasonal student workers.
• Oversee the maintenance and care of all campus grounds including roadways, sidewalks, parking areas, lawns, athletic fields, gardens, trees, cemetery, and other outdoor spaces.
• Manage all campus buildings and facilities spanning more than one million square feet, including academic, residential, religious, and health-related spaces.
• Develop, manage, and monitor departmental and capital budgets, procurement processes, and project expenditures.
• Oversee maintenance and scheduling for a range of indoor and outdoor equipment, as well as the College's vehicle fleet.
• Coordinate and support event setup across campus, including academic, community, and monastery-related functions.
• Administer the KeyWatcher key system and computerized work order software.
• Manage campus-wide services for waste/recycling, pest control, snow/ice management, and cemetery upkeep.
• Promote positive morale, professional growth, and collaboration among team members, while providing outstanding customer service to the broader College community.
• Maintain compliance with safety and environmental regulations including OSHA, hazardous materials, right-to-know, and related standards.

Facilities Operations:

• Willingness and ability to work extended and/or off-hours as needed. Provide response on urgent and emergency off-hours issues. Participate in scheduled rotation for weekend/holiday manager-on-duty program.
• Hire, train, evaluate, and support both full-time and student employees.
• Ensure adequate staffing, resource planning, and compliance with union regulations.
• Manage vendor relationships for landscaping, paving, snow removal, floor care, and related contracted services.
• Ensure grounds and facilities are safe, well-maintained, and visually appealing year-round.
• Maintain accurate records of supplies, inventory, equipment purchases, and fleet maintenance.

Administrative Functions:

• Process payroll, scheduling, and attendance through ADP.
• Monitor and maintain operational software systems (TMA, Team Dynamix, EMS).
• Coordinate procurement through P-Cards and requisitions.
• Track and manage capital improvement projects and service contracts.
• Oversee storage spaces and campus signage, including event and directional signs.
• Work on special projects and initiatives as assigned.

Qualifications:

• Education: Bachelor's degree preferred.

Experience:

• Minimum five years of relevant experience in facility custodial maintenance, housekeeping, and groundskeeping, including at least two years in a supervisory role.
• Experience with unionized staff and budget management is highly preferred.
• Knowledge and skill in all types of floor care and cleaning.
• Knowledge in vehicle and equipment maintenance.

Skills and Competencies:

• Strong leadership and interpersonal communication skills.
• Excellent organizational and customer service abilities.
• Experience managing diverse teams and working within inclusive environments.
• Proficient in computer systems and administrative platforms (e.g., ADP, TMA).
• Knowledge of environmental health and safety standards, hazardous materials, and OSHA compliance.
• Ability to manage multiple priorities and respond effectively to emergencies.
• Valid driver's license required.

Physical Requirements:

• Ability to perform duties in both indoor and outdoor environments.
• Visual acuity for reading printed and electronic materials
• Physical stamina to walk, climb stairs, navigate uneven terrain, lift up to 20 pounds, and work on feet for extended periods.
• Comfortable working in various weather conditions and exposure to chemicals, dust, and equipment noise.

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