Job Description
Job Description
We are looking for a detail-oriented Receptionist to support daily front-desk operations in Morris Plains, New Jersey. This long-term contract position is ideal for someone who enjoys creating a welcoming experience, managing communications efficiently, and keeping administrative tasks organized. The right candidate will serve as a key point of contact for visitors and callers while helping the office run smoothly through strong coordination and attention to detail.
Responsibilities:
• Welcome guests and employees at the front desk, providing a courteous and welcoming first impression.
• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely manner.
• Coordinate calendars and arrange appointments to support smooth scheduling across the office.
• Prepare, send, and respond to email communications with clarity and professionalism.
• Perform accurate data entry and maintain up-to-date administrative records and documentation.
• Organize physical and digital files so information can be retrieved quickly and efficiently.
• Support general office administration using Microsoft Word, Excel, and Outlook for daily tasks and reporting.
• Previous experience in a receptionist, front desk, or administrative support role.
• Proficiency in handling a multi-line phone system in a busy office environment.
• Strong customer service and interpersonal skills with a detail-focused communication style.
• Accurate data entry skills and strong attention to detail.
• Working knowledge of Microsoft Word, Excel, and Outlook.
• Ability to manage appointments, prioritize tasks, and stay organized throughout the day.
• Comfortable handling email correspondence and maintaining orderly filing systems.