Job Description
Job Description
The Administrative Assistant/Receptionist plays a vital role in ensuring smooth office operations by providing comprehensive administrative support across multiple departments. Reporting to several department heads, this position thrives in a collaborative team environment and helps maintain efficient communication, organization, and customer service. The role involves handling scheduling, reception, and various office support tasks with flexibility during regular business hours.
Responsibilities
- Manage front desk reception and greet visitors professionally
- Coordinate and schedule appointments across multiple departments
- Perform accurate data entry and maintain records
- Handle phone calls and provide high-quality customer service
- Sort, manage, and distribute incoming and outgoing mail
- Prepare documents and support daily office operations
- Assist with appointment coordination and calendar management
- Support various administrative tasks to ensure office efficiency
Preferred Qualifications
- 3+ years of experience in administrative support roles
- High school diploma or equivalent
- Proficient in Microsoft Office Suite and data entry
- Strong time management and multitasking abilities
- Excellent communication, organization, and customer service skills
- Experience with reception duties and office coordination