Job Description
Job Description
Overview
Chapman University is seeking a highly capable Administrative Assistant who thrives in a busy, fast‐paced academic environment. This role provides front‐office support, event coordination, and general administrative assistance to ensure smooth daily operations within the Dean’s Office. The ideal candidate is organized, proactive, and able to manage multiple tasks without becoming overwhelmed.
Key Responsibilities
- Provide front desk coverage in the Dean’s Office; greet and assist visitors, faculty, students, and staff.
- Coordinate event logistics including booking rooms, ordering catering, preparing materials, and managing speaker needs.
- Set up Zoom links, distribute event information, and support hybrid/virtual event requirements.
- Submit student reimbursements and process basic departmental forms as needed.
- Manage calendars, schedule meetings, and assist with general faculty support requests.
- Order office and faculty supplies; maintain inventory and ensure timely fulfillment.
- Monitor and respond to departmental emails; route inquiries appropriately.
- Support ongoing administrative needs related to staff leaves (LOA, maternity leave coverage).
Required Skills & Attributes
- Strong ability to work under pressure and handle multiple tasks simultaneously.
- Excellent communication and customer service skills.
- Highly organized, detail‐oriented, and comfortable in a fast‐moving environment.
- Professional, reliable, and able to adapt quickly to shifting priorities.
- Previous administrative experience in higher education preferred but not required.