Executive Administrative Manager - Eastern LI

EXECUTIVE ADMINISTRATIVE MANAGER – Full-Time Eastern Long Island

Position Overview

The Executive Administrative Manager serves as a strategic partner and high-level administrator, overseeing daily business operations, supporting executive decision-making, and ensuring organizational efficiency and effectiveness. This individual will manage the Owner’s priorities, streamline cross-functional communications, and drive accountability across departments. The ideal candidate is a seasoned professional with a strong background in luxury retail operations, financial administration, and executive-level support.

This role requires exceptional organizational, communication, and problem-solving skills, along with advanced proficiency in Microsoft Excel, QuickBooks, and CRM/ERP platforms. The Executive Administrative Manager will also act as a liaison between the Owner and department heads, ensure preparation and follow-through on key initiatives, and participate in strategic planning, financial tracking, and project management.

Key Responsibilities:

Executive & Administrative Support

• Serve as the primary administrative support to the Owner, ensuring seamless calendar coordination, email/call management, and task prioritization.
• Prepare briefing materials, executive summaries, and reports for meetings and events.
• Manage and attend all meetings on behalf of the Owner; coordinate agendas, take detailed notes, and ensure timely follow-ups.
• Organize travel arrangements, trade show attendance, and industry event participation.
• Oversee company sales leads and track performance to meet organizational goals.
• Other duties as required.

Financial Oversight & Reporting

• Coordinate personal and business financial matters in collaboration with the accounting team.
• Track budgets, expenses, and sales reports; generate forecasts and financial insights using advanced Excel functions.
• Maintain and reconcile financial data in QuickBooks and other accounting platforms.

Operational & Process Management

• Oversee the development and continuous improvement of operational processes and workflows.
• Monitor progress of long-term projects and company initiatives; ensure accountability and deadlines are met.
• Collaborate with department heads to align operations with company goals and resolve escalated issues.

Communication & Liaison

• Act as the Owner’s representative in internal and external communications.
• Maintain open and effective communication across all departments; ensure all staff and managers are aligned on priorities.
• Draft and manage correspondence, including sensitive or confidential materials.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field; or an equivalent combination of education, training, and experience.
• 10+ years of experience in a senior-level administrative, operations, or chief of staff role in luxury or high-end retail.
• Deep understanding of retail operations: sales tracking, inventory, customer service, and financial performance.
• Expert-level proficiency in Microsoft Office Suite, especially Excel; experience with QuickBooks, CRM/ERP systems is required.
• Excellent verbal and written communication skills.
• Exceptional attention to detail.
• Demonstrated ability to navigate ambiguity and drive clarity in evolving or uncertain situations.
• Demonstrated ability to manage sensitive and confidential information with a high degree of discretion and integrity.
• Demonstrated ability to exercise sound discretion and independent judgment in complex and sensitive situations.
• Highly organized with excellent time management, communication, and interpersonal skills.
• Proven experience managing multiple projects, deadlines, and stakeholders in a fast-paced, dynamic environment.
• Willingness to work extended hours and travel as needed.

Ideal Candidate Traits

• Strategic thinker with a hands-on, solutions-oriented approach.
• High emotional intelligence and ability to interact with executives, staff, and clients with professionalism.
• Thrives under pressure and adapts quickly to changing priorities.
• Strong follow-through and a commitment to excellence.

Benefits:

Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, and qualifications. Salary range: $140,000 - $200,000

Comprehensive benefits package, including health insurance, dental, vision, life, AD&D, 401(k) savings plan with company match, holiday, and paid time off.

Opportunities for professional development and career advancement.

Relocation and housing assistance are available for the right candidate.

How to Apply:

Please submit your resume to: Employment@Marders.com. Candidates must be able to work from our office in Bridgehampton, NY. No Remote Available M/F/D/V EOE

If you require alternative methods of application or screening, you must approach the employer directly to request this.