Job Description
Job Description
Payroll Coordinator
CH Management
Reports to: HR Supervisor
Position Summary
CH Management is seeking a dependable, organized, and detail-oriented Payroll Coordinator to manage accurate, on-time payroll for all entities. This position coordinates payroll processing, employee payroll records, onboarding tasks, deductions, payroll tax filings, and reporting while working closely with Human Resources, Accounting, and Operations.
Key Responsibilities
- Process payroll and maintain accurate time data for all entities.
- Enter approved new hires, employee changes, and separations in ADP.
- Coordinate standard new hire items for field and plant employees, including Cintas uniform orders and boot vouchers.
- Process garnishments and deductions.
- Maintain current payroll tax filings and address payroll tax notices.
- Prepare certified payroll and provide it to the Operations Coordinator for submission.
- Deliver payroll reports to the Staff Accountant by the close deadline.
- Provide payroll funding amounts for the cash forecast and payroll figures needed for insurance audits.
- Maintain the confidentiality and accuracy of employee and payroll information.
Required Qualifications
- Minimum of 3 years of hands-on payroll processing experience, including independently managing payroll from timekeeping review through final processing.
- Strong organizational skills, attention to detail, and ability to meet recurring deadlines.
- Proficiency with Microsoft Excel and other Microsoft Office applications.
- Clear written and verbal communication skills.
- Ability to coordinate with multiple companies and departments while protecting confidential employee information.
Preferred Qualifications
- Experience processing payroll for multiple companies.
- Proficiency with ADP.
- Experience with certified payroll, payroll tax notices, garnishments, and 401(k) contributions.
Benefits
- Medical, dental, and vision coverage beginning the first of the month following 30 days of employment, subject to eligibility.
- Immediate 401(k) eligibility, subject to plan terms, with a discretionary company match.
- Paid vacation accrued at 40 hours annually, increasing to 80 hours annually after two years, and paid sick time accrued at 24 hours annually, available for use after 60 days.
- Ten paid holidays after the 60-day probationary period: New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve.
CH Management is an Equal Opportunity Employer.