Job Description
Jones Law Firm is seeking an experienced and professional candidate for our Legal Billing and Collections Specialist position.
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We offer a close-knit, family-oriented team environment where every employee matters. We care about your goals personally and professionally. This is your opportunity to switch to a nourishing work environment where you feel welcomed every day.
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Position Summary
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The Billing and Collections Specialist will be responsible for all processes and systems related to:
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- Timekeeping
- Legal billing
- Retainer replenishment
- Accepting payments
- Collections of accounts receivables
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The ideal candidate will be reliable, organized, and have a strong work ethic.
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Duties and Responsibilities
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- Review case management and time/billing system daily
- Generate and edit pre-bills bi-weekly/monthly
- Prepare and generate final invoices and send them to clients in accordance with the Firm’s policies and procedures for timekeeping, billing, and expense tracking
- Process payments in accordance with the Firm’s policies and schedules for accepting payments
- Manage the retainer/trust accounts, auto-replenishment, and installment payments
- Oversee A/R collections and case withdrawal process
- Work with clients to address questions and concerns related to billing and payment and provide customer service to resolve issues and save relationships
- Work with the client and the Director of Business Operations to issue refunds
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Requirements
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- An associate degree is required
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The ideal candidate must be able to demonstrate:
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- High attention to detail
- Proper grammar
- Proofreading skills
- Critical thinking
- Business writing
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Must have at least two years of experience as an assistant in a professional service business, preferably in a law firm, and be comfortable with various types of accounting software
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Why Join Us?
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Our office environment is congenial, drama free, work/life/balance oriented, and we are growing rapidly. Come join an exciting team at an exciting time.
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Benefits
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- 401(k)
- Dental insurance
- Health insurance
- Paid time off
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Schedule
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- Monday to Friday
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Supplemental Pay
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- Bonus pay
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Experience
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- Professional billing: 2 years (Preferred)
- Bilingual (Preferred)
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