Job Description
Job Description
The Construction Office Assistant facilitates the efficient operation of the business by performing a variety of clerical and administrative tasks.
Job Responsibilities:
Process Incoming mail & other general office duties.
Perform data entry to Excel spreadsheet to track expenses by project.
Photocopying, scanning documents
Order office supplies as needed
Prepare deposit slips, take deposit to bank
Management of Subcontractor insurance Certificates of Liability, Workers' Compensation, Hold Harmless Agreements & W9's
Perform yearly Certificate of Liability and Workers' Compensation audits
Process QuickBooks transactions from Bank Accounts and Credit Card Account
Manage invoices received in USPS mail and e-mail. Prepare checks through QuickBooks and mail.
Prepare weekly payroll through Paychex Flex
Management of Fleet Vehicles to include yearly registration, Highway Use Tax, Overweight Permits
Interact with Business Accountant to prepare files for yearly tax returns
Perform other duties as requested
Qualifications:
One to three years of administrative support or office management experience
Strong customer service, interpersonal and communication skills
Proficiency with Microsoft Office Suite
General knowledge of QuickBooks