Lead Facilities Coordinator

Job Description

Job DescriptionSalary: $24.00

The Naperville Public Library is seeking a Lead Facilities Coordinator to join our team. This is a great job with wonderful hours and benefits in a friendly, welcoming environment! We need your customer service skills and enthusiasm for supporting our library staff.

Position Summary

The Lead Facilities Coordinator oversees the maintenance, housekeeping, and safety of the Library facilities, assigns and checks work, collaborates with staff and assists in creating a safe and welcoming environment.

Responsibilities

• Plans, schedules, and assigns work to department personnel to complete facility maintenance and cleaning activities within the assigned location. Leads the development of appropriate checklists and procedures.
• Coordinates employee work activities to ensure job schedules are maintained and library needs, and obligations are met. Assists with the transport of materials, cash, or other normal library deliveries using a library vehicle.
• Maintains supply and building parts inventory and orders replenishments in line with library practices as appropriate.
• Ensures facility safety by performing and documenting regular inspections of all interior and exterior areas of facilities, including but not limited to HVAC and electrical problems.
• Responsible for ensuring compliance with all applicable building and fire codes.
• Ensures that safe work and housekeeping practices are being followed by Facilities staff.
• Coordinates facilities activities with outside vendors including appropriate notification to library staff. Monitors and verifies vendor compliance agreements and work orders and satisfactory completion of work.
• Directs and performs trainings as needed for Facilities Assistant personnel and other Facilities staff.
• Perform facilities paperwork and data entry in a timely manner when filling in for employees.
• Provides perspective and input for Facilities Assistants performance reviews.
• Collaborates with relevant staff and departments to coordinate and implement maintenance and/or improvement projects and communicates status reports to appropriate staff.
• Collects and reports relevant data in a timely manner. Provide clear and accurate reports and summaries on assigned subjects as directed.
• Performs on call role for the facility, including responding to phone calls or traveling to the site during non-scheduled working times.
• Follows safety rules and provides aid/support in emergency situations. Keeps work area in a clean and orderly condition.
• Uses power and non-power tools and equipment.
• Uses personal computer, current software, and other common office equipment.
• Attends professional development opportunities.
• Performs other related duties and special projects as assigned.

Knowledge and Skills

• Demonstrates strong written and verbal communication in responding to customers and staff.
• Uses problem solving skills to assist in determining priorities and finding timely solutions to departmental or system-wide issues.
• Strong interpersonal skills working effectively with individuals of diverse cultures, communication styles, abilities, and backgrounds.
• Service-oriented with the ability to establish and maintain effective relationships with staff and the public.
• Uses multiple tools to answer questions, uses common office equipment and relevant computer software for daily tasks, communication and to maintain workflow. Keeps current in relevant technology.
• Successfully supports and/or collaborates on projects and programs with staff members.
• Responsive to change and demonstrates adaptability.
• Maintains a positive approach while doing daily tasks and when faced with adversity.
• Takes responsibility for consistent completion and follow-up on all tasks.
• Demonstrates a broader understanding of the job and looks for ways to improve Library services and support coworkers.

Education and Experience

• Highschool diploma or equivalent.
• Minimum three years of relevant experience.
• Previous experience with plumbing, carpentry, painting, electrical repairs, heating/ventilation and air conditioning and masonry preferred.
• General knowledge of common hand and power tools.

Physical Demands/Work Environment

• Communicate with staff and customers in person and over the phone.
• May require either being in a stationary position or moving about for prolonged periods.
• Moves equipment or library materials weighing up to 60 lbs.
• Must have reliable means of transportation to attend meetings, conferences, and perform work in other locations.
• Typical library environment, occasionally exposed to elements such as noise, dust and dirt, which make conditions less desirable than usually found in an office; may be exposed to outside weather conditions.
• Must have a valid Illinois drivers license.

Benefits

The benefits for this position include:

Annual Vacation Accrual: 3 weeks per year.

Holidays: 7 days per year.

Annual Sick Accrual: 12 days per year.

Up to 5 Personal Days per calendar year prorated based on the hiring date.

Illinois Municipal Retirement Fund (Pension Plan).

12 weeks paid parental leave.

Training and development opportunities.

Work Schedule*

Monday-Friday 7:00 AM - 3:30 PM

*Subject to change

To learn more about us, go tohttps://www.naperville-lib.org/jobsandDiversity, Equity & Inclusion | Naperville Public Library, IL (naperville-lib.org)