Job Description
Job Description
PROJECT ASSISTANT
Are you a proactive problem-solver who thrives on keeping complex projects moving? At Mancini, we’re looking for a Project Assistant to play a key role in supporting our project managers and studio directors—driving smooth project setup, contract coordination, and client communication. You’ll bridge the gap between leadership, project teams, consultants, and clients to keep information flowing and operations efficient. If you’re detail-driven, collaborative, and ready to help us push boundaries, and solve problems every day, this is your opportunity to make an impact behind the scenes.
What We’re Looking For
A sharp, resourceful professional with 3–5 years of experience in project coordination, contract administration, or related support roles—ideally within architecture, engineering, or construction. You’re organized, communicative, and confident juggling multiple priorities at once. You bring strong Microsoft Office skills, a knack for detail, and a natural ability to connect people and information across teams. Familiarity with AIA contracts, CRM systems, or project management tools (like Deltek Vantagepoint) is a plus.
What You’ll Do
You’ll play a key role in keeping projects on track—from setup to closeout—while supporting both leadership and client teams. Your day-to-day includes:
- Coordinating new project opportunities and supporting proposal development and delivery
- Drafting, reviewing, and managing contracts, consultant agreements, and add services
- Managing project setup in our CRM: assigning numbers, phases, fees, and accounts
- Supporting labor forecasting, staffing visibility, and project reporting
- Maintaining organized logs, records, and documentation for leadership review
- Liaising with directors, clients, consultants, and attorneys to ensure seamless communication
- Providing administrative support including scheduling, meeting prep, and document coordination
- Ensuring compliance with Mancini’s internal systems and certification processes
Think we’re a match?
Even if you don’t meet every qualification—reach out. We’re open to great people with fresh perspectives.
Why Mancini?
We’re a people-first, innovation-driven firm that embraces individuality, flexibility, and fun. With studios in New York City, New Jersey, Seattle, West Palm Beach, Tampa, and Phoenix, Mancini offers the reach of a national firm with the close-knit culture of a local studio. Whether you’re passionate about cutting-edge technology, bold design experimentation, or simply want to work with a collaborative team that values your voice, Mancini is the place to take your career to the next level. Here, we’re always pushing boundaries—together.
To all recruiters:
We only accept agency submitted resumes from agencies we have a formal contract or agreement with and only after that agreement is active. Mancini is not responsible for fees associated with unsolicited recruiter submissions.