Project Event Coordinator
Job Description
Are you an organized, proactive Project Coordinator with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?
Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026!
This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)
- Contract Duration: 4+ Months
- Start Date: Early September
- Location: Hybrid – must be able to work in Palo Alto and San Francisco
- Compensation: Up to $40/hr
MUST have used project management tools such as Asana or Monday.com --this is a requirement!
As a key team member, you'll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce.
Project Coordination & Task Management
- Track deliverables, timelines, and dependencies in Asana
- Support project managers with status updates and risk identification
- Maintain project documentation and knowledge sharing systems
Administrative & Meeting Support
- Prep agendas, presentations, and reports for key meetings
- Take notes and assign action items using project tools
- Manage internal and external scheduling logistics
- Support inbox management and digital filing
Operations & Systems Support
- Keep Salesforce records up to date: contacts, meetings, campaigns
- Align data across spreadsheets, CRM, and project systems
- Support internal communications and templates (e.g., visa letters)
Event & Program Support
- Assist with internal events and logistics for a major 2026 Forum
- Help teams stay aligned and prepared through every event phase
What You Bring
Required
- Strong experience with Asana and Salesforce
- Exceptional organizational and communication skills
- Proven ability to manage multiple priorities and meet deadlines
- Tech-savvy and detail-oriented, with a collaborative mindset
- Ability to work independently and maintain confidentiality
Preferred
- Background in fast-paced, mission-driven, or nonprofit environments
- Experience in administrative coordination, operations, or events