Job Description
Job DescriptionBenefits:
- Paid time off
- Training & development
- Competitive salary
- Employee discounts
- Health insurance
We are seeking a highly organized and motivated Administrative Assistant who will provide day-to-day administrative support to our COO while being developed to support and eventually deliver internal training. This role is ideal for someone who enjoys organization, communication, and learning.
Administrative Support
- Provide comprehensive administrative assistance to leadership and team members
- Manage calendars, schedule meetings, and coordinate logistics
- Prepare correspondence, reports, presentations, and training materials
- Maintain organized records, files, and databases (digital and physical)
- Serve as a point of contact for internal and external stakeholders
- Assist with office operations and process improvement initiatives
- Manage Vendor Relationships
Training Development
- Support existing trainers with scheduling, materials preparation, and session logistics
- Observe and participate in training sessions to learn content and facilitation techniques
- Assist in updating and maintaining training documentation, guides, and resources
- Gradually co-facilitate training sessions under supervision
- Learn adult learning principles and internal training methodologies
- Eventually deliver training sessions independently as part of a train-the-trainer model
Qualifications & Skills
- High school diploma or equivalent required; associate or bachelor’s degree preferred
- 3-5 years of administrative or office support experience preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Comfortable learning new systems, processes, and content
- Proficiency with common office software (e.g., Microsoft Office, Google Workspace)
- Confidence presenting information to small groups (or strong interest in developing this skill)
- Detail-oriented, proactive, and adaptable
Desired Attributes
- Interest in teaching, coaching, or employee development
- Ability to explain information clearly and patiently
- Professional demeanor with a collaborative mindset
- Willingness to receive feedback and continuously improve