Job Description
Job Description
Job Title: Legal Executive Assistant
Location: New York, New York 10022
Salary/Payrate: $100k-$115k and AWESOME benefits!!!
Work Environment: 100% Onsite (5 days per week in office)
Term: Permanent / Fulltime
Bachelor’s degree required: No
Referral Fee: AMS will pay $500 should the person you refer gets hired
JOB DESCRIPTION
About the Firm
Our client is one of the nation’s largest and most highly regarded law firms dedicated exclusively to international trade and customs law. The firm represents a broad spectrum of clients—from privately held companies to Fortune 100 corporations—across industries including textiles, consumer electronics, pharmaceuticals, chemicals, automotive products, agriculture, telecommunications, steel, and other global manufacturing and distribution sectors.
The practice is highly transactional and fast-paced, handling a significant volume of diverse client inquiries that require precision, organization, and expedited responses.
Position Overview
The Legal Executive Assistant will provide high-level administrative support to senior partners and a team of four to five attorneys. This role is ideal for a proactive, detail-oriented professional who thrives in a dynamic legal environment and can manage multiple priorities with discretion and efficiency.
Key Responsibilities
- Open new client matters and coordinate internally to ensure firm procedures are followed
- Enter and maintain client contact information in CRM systems
- Prepare PowerPoint presentations and other client-facing materials
- Draft, edit, and finalize retainer letters, audit letters, and correspondence
- Review and redline agreements and other legal documents
- Manage attorney calendars, schedule meetings, and coordinate travel arrangements
- Organize and support meetings and conferences, including logistics and registrations
- Prepare expense reports and check requests
- Enter attorney time entries as needed
- Maintain client files, CLE records, and document management systems
- Manage incoming calls and coordinate virtual meetings (Teams)
- Organize client communications and maintain accurate digital filing systems
- Provide cross-coverage for other Legal Executive Assistants and Reception
- Assist with special projects, including occasional personal support for partners
Qualifications
- Strong initiative and ability to resolve issues independently
- Exceptional organizational and multitasking skills
- Professional maturity and excellent interpersonal abilities
- Collaborative team player willing to share responsibility and support colleagues
- Strong attention to detail with excellent proofreading and typing skills
- Ability to handle confidential and sensitive information with discretion
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Comfortable working in a fast-paced, client-service-driven environment
- Excellent written and verbal communication skills