Job Description
Job Description
Schedule: Monday - Friday 8:30 am to 5:30 am with 1 hour lunch break
Lunch: 1-hour unpaid break
Dress Code: Business casual (e.g., jeans with button-down shirt)
Interviews: Will be done over Teams
We are seeking a detail-oriented and proactive Accounting Associate III to support our fast-paced Accounts Payable (A/P) function. This role is responsible for processing and managing vendor invoices, supporting a three-way matching process, and ensuring accurate and timely payment operations. The ideal candidate will bring strong A/P experience, familiarity with accounting systems, and the ability to work efficiently in a high-volume environment.
Key Responsibilities:
- Process vendor invoices by printing, distributing, and tracking invoices received via email, fax, and mail.
- Retrieve and distribute incoming mail to the Accounts Payable team for timely processing.
- Perform three-way matching (Purchase Order, Bill of Lading/Receiving Document, and Vendor Invoice) to ensure accuracy and compliance.
- Scan and index vendor invoices for electronic imaging and records management.
- Maintain accurate tracking of invoices received through multiple channels.
- Communicate effectively with vendors to resolve discrepancies or request missing/incomplete invoice information.
- Escalate issues beyond scope to appropriate stakeholders and keep the Supervisor informed of any concerns.
- Assist in training new associates on mail distribution processes and invoice handling procedures.
- Support continuous process improvements and perform additional duties as assigned.
Qualifications & Experience:
- 3–5 years of experience in Accounts Payable or related accounting functions.
- Strong understanding of three-way matching processes and A/P best practices.
- Experience in a fast-paced, high-volume A/P environment.
- Familiarity with accounting systems such as UMS and Microsoft Dynamics NAV (NAV) preferred.
- Prior experience with SAP and/or in the foodservice or distribution industry is a plus.
- Strong organizational skills with attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication skills and a collaborative team approach.
- Demonstrated ability to learn quickly and adapt to new systems and processes.
- Core Competencies
- Accounts Payable expertise
- Analytical thinking and problem-solving
- Time management and prioritization
- Attention to detail
- Systems proficiency
- Adaptability and initiative