Job Description
Job Description
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.
- Exercise a high level of professionalism and confidentiality when working with staff, projects, and proprietary information.
- Coordinate trailer rotations by project and by plant for cost efficiency and optimal trailer availability.
- Track trailers, easels, and trucks to ensure timely delivery to plant and to projects.
- Coordinate, reconcile, track, and document transportation expenses.
- Coordinate and document transportation schedules.
- Coordinate and discuss tie-down procedures through various methods, including Tailgate Meetings.
- Coordinate Quality Control approval schedules with truckers to optimize driver hours-of-service and timely deliveries to our projects.
- Arrange transportation state and country-wide for miscellaneous materials, including but not limited to, grout, braces, dead men, plant equipment, and heavy equipment.
- Assist in loading diagram development
- Facilitate group communications between project managers, dispatchers, and Loading Department heads, for each project.
- Coordinate load, gear, and trailer returns.
- Work with Engineering Department to understand erection schedules, import job-specific information into Piece Tracker to understand and communicate global demand of trucks, trailers, equipment, as well as loading manpower.
- Communicate issues and repair specifics to Maintenance Supervisor.
- Work with field foreman and engineers to provide transportation services for gear and miscellaneous materials.
- Create job folders with various types of information to ensure trucking companies and project managers have the best possibility for success.
- Host and/or participate in meetings, including but not limited to, Pre-Trucking, Post-Trucking, Safety, Trucking/Loading, and Field Contract.
- Calculate global equipment demands and arrange transportation as necessary.
- Dispatch coordination for multiple plants to multiple jobsites.
- Other duties as assigned.
Key Interfaces
- Internal
o Trucking leadership
o Engineering
o Production
o Quality Control
o Labor workforce
o Field workforce - External
o Vendors
o Dispatchers
o Truck Drivers
Key Metrics and Deliverables
- Timely and accurate invoice processing 1-2 times per week.
- Accurate scheduling data uploaded 1-5 times per week.
Skills and Abilities
- Possess thorough knowledge of various types of equipment used for transporting oversize loads.
- Possess thorough knowledge of trailer systems.
- Possess knowledge of restrictions and limitations related to heavy-haul transportation.
- Exceptional communication skills, both written and verbal, as well as the ability to effectively listen and engage with all levels of the organization.
- Ability to build strong relationships; engage and motivate teams representing diverse backgrounds and viewpoints; exceptionally collaborative.
- Excellent organization skills to drive topics with multiple stakeholders/interests.
- Problem solving skills that aim to remedy and prevent reoccurrence.
- Comfortable escalating issues while maintaining positive relationships with team members and other organizations.
- Passionate about Clark Pacific’s vision and mission; able to promote, demonstrate, and communicate the mission, values, and core competencies
of Clark Pacific to others. - Able to exercise appropriate discretion when handling confidential and/or sensitive information.
- Proficient with Microsoft Excel, and Microsoft Office Suite programs.
- Possess thorough knowledge of Piece Tracker software.
Work Environment
- General office and plant environment.
- There will be exposure to manufacturing and field environments which may present hazards such as noise, electricity, chemicals, heavy equipment, and other automated and manual machinery.
- There will be periodic exposure to outside weather conditions, including extreme cold and extreme heat, wet and/or humid environments.
Physical Demands
- Frequent: Sitting at desk, utilizing computers/phones, standing/walking
- Periodic: Repetitive foot, leg, hand, arm, shoulder, and torso movements
- Occasional: Business travel, (5%). Bending squatting, stooping, reaching, pushing, pulling, and lifting.
Experience and Education
- High school diploma, or equivalent, required.
- Minimum 10 years’ experience in a logistics environment.