Job Description
Job DescriptionWe are looking for an Accounts Payable Clerk to join a detail-focused finance team in White Plains, New York. This position is responsible for managing invoice activity, supporting accurate vendor payments, and maintaining strong financial controls within a legal services environment. The ideal candidate brings careful attention to detail, sound judgment, and the ability to work effectively with internal stakeholders and external partners.
Responsibilities:
• Handle the full invoice intake process, including accurate coding and entry in line with company standards and legal accounting practices.
• Examine vendor account statements, identify inconsistencies, and work with attorneys, staff, and suppliers to resolve outstanding issues.
• Oversee invoice and expense approval routing, confirming that supporting records are complete and payments are issued on schedule.
• Apply client billing requirements, trust accounting expectations, and firm financial procedures throughout daily accounts payable activities.
• Reconcile accounts payable transactions against general ledger balances and contribute to monthly closing tasks.
• Maintain vendor records and prepare annual 1099 reporting to support tax compliance and accurate payee information.
• Provide requested documentation and reporting support during internal reviews and external audit engagements.
• Collaborate with legal support teams, practice leadership, and finance colleagues to improve payment accuracy and operational efficiency.• Experience performing accounts payable duties in a detail-oriented office or corporate environment.
• Strong ability to code invoices accurately and manage high-volume invoice processing.
• Familiarity with check runs, payment scheduling, and vendor account maintenance.
• Working knowledge of account reconciliation and accounts payable recordkeeping practices.
• Ability to investigate discrepancies and communicate effectively with internal teams and external vendors.
• High level of accuracy, organization, and attention to deadlines in a fast-paced setting.
• Proficiency with accounting systems and standard office software used for financial processing.