Job Description
Job Description
Job description:
Job Summary
We are seeking a proactive and detail-oriented Bookkeeper/Administrative Assistant to join our dynamic team. This role combines essential financial management with administrative support, ensuring smooth office operations and accurate record-keeping. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills to handle a variety of tasks efficiently. You will play a vital role in maintaining financial accuracy, managing client and vendor communications, and supporting daily office functions to foster a productive work environment.
Responsibilities
- Manage accounts payable and receivable using QuickBooks or similar accounting software, ensuring timely processing of invoices and payments
- Perform data entry tasks with precision, maintaining up-to-date financial records and spreadsheets
- Handle front desk duties including greeting visitors, answering multi-line phone systems, and directing calls professionally
- Support office management activities such as filing, organizing documents, and maintaining office supplies inventory
- Assist with calendar management and scheduling appointments for team members or clients
- Provide excellent customer service by responding to inquiries via phone or email promptly and courteously
- Support administrative tasks such as word processing, creating reports, and managing client communication to enhance overall productivity
Qualifications
- Proven experience in office management or administrative support roles with strong clerical skills
- Proficiency in QuickBooks for bookkeeping tasks and Microsoft Office Suite (Word, Excel, Outlook) for daily operations
- Excellent computer literacy including data entry, spreadsheets, and document creation
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Bilingual abilities are a plus to facilitate communication with diverse clients and team members
- Experience with multi-line phone systems, front desk operations, and phone etiquette preferred
- Demonstrated time management skills with the ability to prioritize tasks efficiently
- Previous personal assistant or administrative experience is advantageous for supporting executive functions
Join us to be part of a vibrant team dedicated to excellence! We value energetic professionals who thrive on organization, communication, and delivering outstanding support. This paid position offers an engaging work environment where your skills will directly contribute to our success.
Work Location: In person