Job Description
Job DescriptionWe are looking for a detail-oriented Project Assistant to join our team on a contract basis in Greenville, South Carolina. In this role, you will support project coordination efforts by ensuring the accuracy of invoices, managing vendor setups, and assisting with various administrative tasks. This position requires strong organizational skills and a commitment to maintaining high standards of accuracy.
Responsibilities:
• Review invoices against contracts, ensuring alignment with scope and financial terms.
• Identify issues preventing invoice processing and communicate necessary corrections to relevant stakeholders.
• Support follow-up actions to resolve discrepancies, including gathering change order details.
• Perform reconciliations to ensure consistency and accuracy in financial records.
• Enter invoices into the owner’s software system for approval workflows, ensuring precision and attention to detail.
• Assist in setting up new vendors and maintaining an organized vendor log.
• Prepare and submit entity and signature block information for permit applications and other project documentation.
• Coordinate the collection and uploading of necessary closeout documents for project completion.• Proven ability to manage timelines and prioritize tasks effectively.
• Experience in construction projects or related industries is preferred.
• Strong proficiency in project management tools and software systems.
• Familiarity with invoice processing, including identifying discrepancies and ensuring accuracy.
• Excellent attention to detail and organizational skills.
• Ability to work collaboratively with vendors, stakeholders, and team members.
• Knowledge of master scheduling and document preparation.
• Strong communication skills for liaising with various parties and ensuring smooth workflow.