Arts Admin Fellow

Job Description

Job Description

TITLE: Arts Admin Fellow

SUPERVISOR: Business Director

DEPARTMENT: General Management

DIVISION: General Management

EMPLOYEMENT TYPE: Temporary

FLSA STATUS: Non-Exempt

ONSITE REQUIREMENTS: This position will require onsite work in conjunction with Studio Theatre’s remote work policy.

SCHEDULE DESCRIPTION: This position may require occasional weekend and evening work in order to support special theatre events.

POSITION SUMMARY

The Arts Administration Fellow works closely with Studio Theatre’s Management team, assisting in both day-to-day operations and long-term institutional projects. This fellowship provides a comprehensive introduction to the business and administrative functions of a nonprofit theatre, offering hands-on experience, cross-departmental collaboration, and direct mentorship from senior leadership.

This position is ideal for early-career professionals interested in arts management or nonprofit administration who want to develop practical skills and gain managerial insight at one of the country’s leading mid-sized theatres.

ESSENTIAL DUTIES & RESPONSIBILITIES

This position is meant for early-career individuals with some, but not extensive, experience in the following essential functions:

• Support daily business operations through administrative and financial tasks such as drafting artist contracts, preparing payment schedules, processing invoices, and assisting with Accounts Payable and Receivable.

• Assist in financial planning, reporting, and analysis, including supporting the annual budgeting process and financial audit.

• Participate in institutional governance by attending select Board of Trustees and committee meetings and assisting with documentation and logistics.

• Collaborating with staff on HR processes including hiring, onboarding, professional development, and staff culture initiatives.

• Maintain Studio’s safety and compliance programs by coordinating training sessions, updating protocols, and supporting drills.

• Manage daily office operations, including IT coordination, supplies, and general administrative support to staff and visiting artists.

• Contribute to special projects in collaboration with the Director of Finance & Administration and Managing Director based on interest and skill. · Participate in Studio Theatre’s on-going anti-racism work.

• Be actively engaged in the programming elements of the Fellows in Residence Program

• Handle sensitive and confidential information with discretion and care including finance, payroll, and board discussions.

• Other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals, especially any individuals with disabilities, to perform the functions.

• Travel between multiple locations (bank, post office, and office). All locations are within a mile, multiple trips may happen within the same day.

• Significant screen time (6-8 hours daily)

Features of the work environment will include:

• Dedicated desk space in an open office environment with cross-talk and background noises; multiple collaborative work spaces are available but with minimal privacy

WHAT WE ARE LOOKING FOR IN A FELLOW:

We expect a fellow will have:

• Ability to simultaneously handle multiple projects with attention to detail, working accurately and efficiently to meet deadlines.

• Experience working with budgets and numbers (non-professional experience is encouraged)

• Ability to organize and interpret data.

• Organizational and administrative skills including ability to handle confidential information.

• Prior experience with Microsoft Office (particularly Excel)

• Experience with Sage or other accounting software desired but not required.

• Commitment to Diversity, Equity, and Inclusion, and enthusiasm to work with teams with diverse identities.