Community Association Manager

Job Description

Job DescriptionBenefits:

• Bonus based on performance
• Flexible schedule
• Paid time off
• Training & development

Job Title: Community Association Manager

Background: The Preserve at Walnut Springs (PWS) is a 2,000-acre residential development with 66 residential lots and 1,500 acres of shared open space. The HOA manages a longhorn herd, trail-ride horses, and an equestrian program for privately boarded horses. Amenities include a clubhouse, pools, tennis courts, an equestrian barn, arenas, trails, and recreation areas. Learn more at our website, http://www.walnut-springs.com

Job Duties: The community association manager works under the direct supervision of the HOA Board President and serves as the primary point of contact for HOA members. This is a salary position, Monday Friday, with flexible in-person and remote work opportunities.

Specific Tasks:

HOA Community Coordinator-

• Serve as the primary point of contact for HOA members
• Manage reservations and property services
• Post events and announcements in the PWS Newsletter and TownSquare

HOA Secretary-

• Serve as HOA Secretary of the Board of Directors
• Host zoom calls for HOA Board and Annual meetings and distribute meeting notices
• Assist the HOA Board in preparation of Board meeting agendas and meeting minutes

Financial & Asset Management -

• Coordinate with Treasurer and contracted accounting service
• Submit monthly charge sheets and debit card expense coding to HOA Manager
• Approve invoices to be paid
• Issue payments under Board approval
• Process payroll and ensure governmental employment filings are up to date
• Review insurance policies on an annual basis
• Maintain records on property and assets (land, buildings, vehicles & equipment)
• Maintain vehicle registration and insurance - including driver coverage

Clubhouse and Entrance Area Management -

• Maintain an active presence at the Clubhouse to create a hospitable atmosphere
• Working with contract and PWS staff, improve the aesthetics and maintain the needs of the community entrance areas, kitchen, bathrooms, pool area, and adjacent landscape
• Be available for in-person visits during the week
• Clubhouse pool service and janitorial coordination
• Owner package delivery notification

Workplace Management -

• Maintain a positive working environment for employees
• Manage employee database and process payroll through ADP
• Be familiar with and implement guidelines in PWS Employee Handbook
• Update job descriptions and positings on ADP and process incoming applications
• Manage onboarding process for new employees
• Advise HOA Board on employee performance
• Process terminations and confidential records

Software and Techical Support -

• Maintain updated software and computer systems
• Administer Google Drive (HOA Documents and walnut-springs.com emails)
• Microsoft Excel or Google Sheets spreadsheet development
• General technical support for HOA members needing help with TownSq
• Update website as needed on GoDaddy and Wordpress

Employment details:

Starting pay 65K, negotiable based upon experience

Full time, flexible in-person and remote work

12 days PTO per year

Bonus based upon performance

Starting work date: September 5, 2025

Flexible work from home options available.