Office Operations Support

Job Description

Job Description

Job Title: Office Operations Support

Industry: Manufacturing

Location (city, state): Tulsa, OK

Assignment Type: Full-Time, Direct Hire

Pay: $21-25/hr

Work Schedule: Monday–Friday, 8:00 AM–4:30 PM

Benefits: This position is eligible for medical, dental, vision

About The Company:

Our client is a growing manufacturing organization focused on building efficient, reliable, and well-organized business operations. As the organization continues to expand, there is an opportunity for an administrative professional to join the team and help strengthen day-to-day office processes.

This position offers exposure to multiple areas of the business and the opportunity to take on additional responsibilities as knowledge and experience develop.

Job Description:

The Office Operations Support position provides administrative assistance across several areas of the business. The role will begin with a strong focus on organization, documentation, data entry, recordkeeping, and general office support.

Over time, the individual in this position will become familiar with customer orders, purchasing, production, shipping and receiving, supplier coordination, and other operational functions. The ideal candidate is detail-oriented, dependable, willing to learn, and comfortable taking ownership of assigned tasks.

Key Responsibilities:

• Maintain organized physical and electronic files and business records.
• Assist with office organization and administrative improvement initiatives.
• Review outstanding documents and help identify items requiring follow-up.
• Enter, update, and maintain information in internal business systems.
• Prepare and maintain Excel spreadsheets and assist with basic tracking reports.
• Support customer order entry and processing of purchasing documentation.
• Assist with reviewing business documents and agreements following training.
• Monitor order activity, delivery information, and outstanding action items.
• Maintain task lists and follow up on assignments to help ensure timely completion.
• Provide administrative support for purchasing and supplier communications.
• Track materials and services provided by outside vendors.
• Research product availability, order status, and other information as requested.
• Organize production-related paperwork and documentation.
• Provide administrative support for shipping and receiving activities.
• Communicate with customers and other contacts as assigned.
• Assist in documenting and improving office procedures and workflows.
• Identify discrepancies, incomplete information, or potential concerns and bring them to the appropriate team member.
• Assist with special projects and other administrative duties as needed.

Qualifications:

• High school diploma or equivalent.
• Previous experience in an administrative, office, customer service, logistics, order support, or related position.
• Strong organizational skills and attention to detail.
• Ability to analyze information, identify problems, and determine appropriate next steps.
• Comfortable learning new computer programs and business management systems.
• Proficiency with Microsoft Excel and Outlook.
• Ability to accurately work with part numbers, quantities, revisions, records, and other detailed information.
• Ability to understand and follow written procedures and instructions.
• Strong follow-through and ability to complete assigned work.
• Comfortable requesting clarification when instructions or requirements are unclear.
• Ability to manage competing priorities and meet established deadlines.
• Willingness to learn multiple areas of office and business operations.
• Ability to work effectively in a fast-paced manufacturing environment.
• Manufacturing or aerospace experience is a plus, but not required.

Additional Details:

This role involves working throughout office, production, and warehouse areas. Candidates must be able to regularly sit, stand, and walk and occasionally lift or carry items weighing up to 25 pounds.

The position is designed for someone who is comfortable starting with foundational administrative responsibilities and gradually expanding their role as they learn the business.

Perks:

• Full-time Monday–Friday schedule.
• Opportunity to learn multiple areas of business operations.
• Exposure to manufacturing, purchasing, production, customer service, and logistics functions.
• Opportunity for increased responsibility and professional growth.
• Medical, dental, and vision benefits.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.