Job Description
Job Description
Department: Human Resources
Reports To: HR Manager
Employment Type: Full-Time
Position Summary
We are seeking an organized, detail-oriented HR Assistant to support the day-to-day operations of the Human Resources department. This position will work closely with the HR Manager and provide support across onboarding, new-hire orientation, employee records, benefits administration, recruitment, HRIS administration, compliance documentation, and general employee support.
The ideal candidate will have previous HR or administrative experience and a basic understanding of Human Resources practices. Experience with Paylocity or a similar HRIS platform is preferred. We are looking for someone who is dependable, approachable, able to maintain confidentiality, and eager to continue learning and expanding their knowledge within Human Resources.
This position will also provide backup support for payroll-related functions as needed, although payroll processing is not a primary responsibility of the position.
Key Responsibilities
- Coordinate new-hire onboarding, prepare required documentation, and conduct new-hire orientations.
- Maintain accurate employee information, personnel records, and HR documentation within Paylocity and other HR-related systems.
- Process approved new hires, terminations, position changes, and other employee updates.
- Assist employees with routine HRIS, benefits, onboarding, timekeeping, and general HR questions.
- Provide administrative support for benefit enrollments, qualifying life events, open enrollment, and employee benefit communications.
- Support recruitment activities, including job postings, resume review, interview scheduling, candidate communication, and pre-employment requirements.
- Coordinate applicable background checks, drug screenings, MVRs, and other position-specific pre-employment requirements.
- Assist with employment eligibility documentation, including Form I-9, and maintain required employee documentation and acknowledgments.
- Support HR recordkeeping, reporting, audits, training records, and compliance-related activities.
- Assist with employee communications, recognition programs, company events, and HR initiatives.
- Provide backup administrative support for payroll and timekeeping functions, including reviewing employee information and approved changes for accuracy.
- Maintain strict confidentiality of employee, medical, compensation, benefits, payroll, and other sensitive information.
- Identify potential documentation or compliance concerns and promptly escalate them to the HR Manager.
- Refer employee-relations matters, complaints, policy interpretation, and other sensitive workplace concerns to the HR Manager.
- Provide general administrative support to the HR Manager and assist with HR projects and initiatives as needed.
- Perform other related duties as assigned based on business and departmental needs.
Qualifications
- Previous administrative, Human Resources, or related professional experience.
- Two or more years of HR support or administrative experience preferred.
- Experience with Paylocity or a similar HRIS platform preferred.
- Experience with or general knowledge of employee onboarding, benefits administration, and HR recordkeeping.
- General understanding of timekeeping and payroll processes sufficient to provide backup support.
- Proficiency with Microsoft Outlook, Word, and Excel.
- Strong organizational skills with excellent attention to detail and accuracy.
- Strong written and verbal communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.
- Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive information.
- Ability to recognize when employee or compliance matters should be escalated to the HR Manager.
- Familiarity with federal and Florida employment requirements preferred.
- Willingness to learn, develop professionally, and expand knowledge across multiple areas of Human Resources.
- Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred, or an equivalent combination of education and relevant experience.
Equal Employment Opportunity
The Company provides equal employment opportunities to qualified applicants and employees without regard to any characteristic protected by applicable federal, state, or local law. Reasonable accommodations will be provided to qualified individuals with disabilities as required by applicable law.
Job Description Disclaimer
This job description describes the general nature and level of work performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may be modified or additional responsibilities assigned based on business needs. Nothing in this job description creates a contract of employment or alters the at-will employment relationship where applicable.