Job Description
Taikisha USA, Inc., North America Headquarters located in Troy, Michigan, is a leading provider of engineering, design, and construction services specializing in industrial HVAC systems, paint finishing systems, and environmental control solutions for manufacturing facilities. As a subsidiary of Taikisha Ltd., a global company headquartered in Japan, Taikisha USA leverages decades of international experience and technical expertise to deliver high-performance, energy-efficient systems tailored to the automotive and general industrial sectors.
JOB DISCRIPTION
The Site Administrative Assistant provides essential clerical and administrative support to ensure the efficient operation of the project site office. This role supports the project team, subcontractors, and customers by managing documentation, coordinating communication, and ensuring adherence to company policies and safety procedures.
- Location: TMMI, Princeton Indiana
- Start Date: mid-Aug 2025
- Duration: Approximately through April 2026. depending on project status
- Daily Schedule: 7am-4pm Mon-Fri
JOB RESPONSIBILITIES
- Maintain all required documents in the project books
- Process expense invoices for approval & send to Troy office
- Send, receive, and distribute mail and overnight deliveries
- Assist new hires in completing the required paperwork and review for completeness.
- Compile time records and enter into ADP system for payroll processing, including expense reports
- Answer phones/ greet customers, subcontractors and suppliers
- Assist project team in typing correspondence, faxing and receiving
- Understand and follow our ISO 9001:2000 Corporate Quality Manual and Procedures.
- Perform all duties in compliance with the TKS and customer's Safety Programs
- Ensure subcontractor daily reports are completed on time
- Maintain good relations with customers
- Maintain Project Labor Agreement (PLA) documentation
- Order office trailer support material when needed (paper, Pens, water, toiletries, Ect).
TECHNICAL SKILLS & KNOWLEDGE
- Intermediate level mastery of the following applications: Intranet, Excel, Outlook, Word, Adobe Reader Winzip
- Experience with ADP Workforce Now or other electronic timekeeping system prefered.
PROFESSIONAL COMPETENCIES
- Communication: Ability to clearly express ideas with professionalism and respect both verbally and in writing
- Dependability: Punctuality, attendance, and attentiveness. Adheres to established guidelines and rules of the organization.
- Quality of work: Ability and motivation to work independently. Complete work on time accurately and completely. Prioritize effectively to meet deadlines despite environmental pressure.
- Teamwork: Willingness to assist others when needed, listen to ideas, exchange information and promote cooperation both internally and externally
- Display commitment to Continuous Improvement through willingness to accept new responsibilities and application of past experience.