Job Description
Administrative Assistant – Legal Operations & Office Support
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Pay: $24.00+ per hour
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Job Type: Full-time
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Work Location: In person
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Location: Long Beach, California
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Position Type: Full-time
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Experience Level: 1+ Years
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Practice Focus: Legal Administration | Insurance Defense | Complex Litigation Join a Litigation Firm Committed to Excellence BEHAR | GIBBS | SAVAGE | PAULSON LLP is a trial-focused law firm handling high-stakes insurance defense and complex litigation.
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We are seeking a detail-oriented and proactive Administrative Assistant to support our attorneys and legal operations. This role is ideal for someone who thrives in a structured, fast-paced legal environment and enjoys being the organizational backbone of the firm.
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Who You Are:
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You are a dependable professional with strong organizational skills and a proactive mindset. You understand the importance of confidentiality, accuracy, and timeliness in a legal setting. You’re comfortable juggling multiple tasks and take pride in keeping the office running smoothly. What You’ll Do
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- Prepare and forward letters to adjusters, clients, and insureds (e.g., mediation, trial, court dates, depositions)
- Prepare, serve, and calendar supplemental discovery
- Download, organize, and chart medical records and subpoenaed documents (SDTs)
- Contact record vendors (e.g., ABI, COMPEX) for updates and missing records/films
- Handle requests for approval of films and quotes
- Download links and save documents to case files
- Calendar due dates for discovery, depositions, and other litigation milestones
- Assist with expert retention:
- Draft retention letters
- Forward records and materials
- Prepare expert files (3 days before deposition) and calendar deadlines
- Draft Case Management Conference (CMC) statements for attorney review
- Assist with trial preparation including exhibits, notebooks, and general support
- Prepare and serve initial discovery and deposition notices
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What We’re Looking For
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- 1+ years of administrative experience, preferably in a legal or professional services setting
- Strong organizational and time management skills
- Proficiency in Microsoft Office Suite (especially Outlook and Excel)
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Familiarity with legal terminology and litigation procedures is a plus
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Why Join Us?
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- Be part of a respected and growing litigation firm
- Work in a professional, collaborative environment
- Competitive hourly pay
- Opportunities for growth and development within the firm
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Benefits
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- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
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