A/R Billing Coordinator - Full-Time / Office-based | Osoyoos, BC

Accounts Receivable Billing Coordinator – Full-Time / Office-based | Osoyoos, BC

MATRIX is a national company providing camps, logistics, and aviation management services to clients in the resource and service sectors. We’re known for our responsiveness, safety-first culture, and commitment to delivering value to our partners.

We are seeking an experienced and detail-oriented Accounts Receivable Billing Coordinator to join our Osoyoos-based finance team. This is a hands-on, full-time position requiring someone who thrives in a dynamic environment, enjoys problem-solving, and can confidently navigate ambiguity and change.

The Accounts Receivable Billing Coordinator will report to the Financial Controller.

**Relocation support and temporary staff housing in Osoyoos is available for the right applicant.**

What You’ll Be Doing

• Prepare and issue high-value, multi-component invoices to clients with accuracy and consistency
• Reconcile billing data with POs, travel logs, payroll records, and supporting documentation
• Investigate and resolve billing discrepancies by liaising across departments (Payroll, Travel, Operations, etc.)
• Maintain and monitor open and closed purchase orders and ensure timely closure and clean-up
• Proactively identify gaps in information and chase down missing or conflicting data
• Use Excel and QuickBooks (Desktop and Online) to manage and validate financial data
• Collaborate with internal stakeholders to ensure accurate and timely invoicing processes
• Maintain billing documentation and audit trails, including use of Dext and internal travel tracking systems

Requirements

What You Bring to the Role

• Minimum 5 years of Accounts Receivable/ Billing and Invoicing department or related finance experience, ideally in a project-based or logistics-focused environment
• Advanced Excel skills; experience working with detailed spreadsheets, pivot tables, and formulas
• Strong proficiency with QuickBooks Desktop and QuickBooks Online
• Experience working with documentation management tools (e.g., Dext) and project schedules
• Exceptional attention to detail with a proactive approach to problem-solving
• Comfortable working independently while also collaborating cross-functionally
• High tolerance for complexity and ability to work through ambiguity without clear direction
• A background in camp logistics, travel, or aviation industries would be a strong asset

Ideal Qualities

• Detail-focused, diplomatic, and a team player
• Self-directed and proactive, with a high level of personal accountability
• Takes pride in delivering accurate, well-documented work with a high degree of care for getting things right the first time
• Enjoys identifying opportunities to improve systems and processes that enhance business practices
• Able to communicate with clarity and confidence, especially when information is incomplete or dynamically changing
• Resilient in high-pressure situations, with strong time management skills and emotional intelligence

What You Should Know

This role is fast-paced and detail-heavy. You'll need to navigate frequent changes and fill in communication gaps across departments. We are actively working on improving our systems and workflows, but for now, a lot of the work still happens in manual Excel-based processes. If you're someone who thrives at creating order in dynamic environments and contribute to process improvement, you’ll find this role rewarding.

We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for interviews will be contacted.

Benefits

• Relocation support and temporary staff housing in Osoyoos is available for the right applicant.
• Annual Salary Range: $65,000 - $75,000 (actual base salary will be determined on the successful candidate's experience and skills)
• Extended Health Care
• Dental Plan
• Insurance and disability coverage
• Paid sick leave, vacation and holidays
• Virtual telemedicine and well-being support service
• Employee and Family Assistance Program