Legal Assistant / Legal Administrative Assistant (litigation)

Job Description

Job DescriptionTITLE: Legal Assistant / Legal Administrative Assistant (litigation)LOCATION: PINE BROOK, NJSCHEDULE: ONSITE DAILY (eligible to work remotely one day a week after approximately two months of employment.)JOB SUMMARY:Firm X, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. They are seeking an experienced, full-time Legal Assistant (a/k/a "Legal Administrative Assistant" or "Legal Secretary") for their Litigation department's busy trial team. Note that this isNOTa paralegal position.Responsibilities:

• Managing multiple attorney calendars in Outlook, coordinating meetings and appointments, corresponding with clients regarding availability; scheduling calls and meetings via Microsoft Teams
• Scanning, saving and uploading documents to our document management system (NetDocs) and utilizing our Centerbase system for billing, potential new clients, contact information, and engagement letter monitoring
• Drafting, proofreading, and revising letters, legal documents and other case materials with attention to proper formatting, spelling, and grammar
• Redlining documents
• Preparation of document productions, including Bates stamping
• Assisting department paralegal with trial notebooks and preparation
• Processing time entries for attorneys using CenterBase
• Answering attorney phones in a timely and polite manner
• Coordinating travel as necessary
• Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping records
• Effectively and calmly communicating with staff, attorneys and clients
• Extremely organized, paying close attention to details
• Covering for other Legal Assistants when necessary

Requirements:

• 3+ years' experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred)
• Federal Criminal Defense experience
• Expert multitasker in high-volume litigation department with outstanding follow-up skills
• Must work well with a team
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite, Adobe and DocuSign products
• Excellent communication, proofreading, and organization skills
• Ability to prioritize assignments and tasks
• Experience in preparing Table of Authorities and Table of Contents for legal filings helpful