Job Description
Job DescriptionJob Title: Integration Project Manager
Reports To: Chief of Staff and Head of IMO
Location: Remote
Job Type: Contractor/W2
Position Summary
The Integration Project Manager will play a critical role in ensuring the successful execution of post-acquisition integrations and key internal strategic initiatives for Our Client. This role is responsible for driving disciplined project execution across all integration workstreams by managing schedules, tracking progress, facilitating structured meetings, and ensuring consistent communication among internal leaders, acquired company stakeholders, and external partners.
This individual will act as a central hub for integration execution—providing project management support to all workstream owners, maintaining integration schedules, tracking status and action items, distributing post-meeting summaries, and delivering clear reporting and dashboards to senior leadership and the private equity firm. The Integration Project Manager will also collaborate closely with sellers and acquired leadership teams to ensure smooth coordination, accountability, and alignment throughout the integration lifecycle.
In addition, this role will support the continued enhancement of Our Client’s integration management playbook by refining processes, templates, and tools based on hands-on experience and best practices in the M&A environment.
Key ResponsibilitiesSchedule & Planning
-
Develop, maintain, and manage comprehensive integration and strategic initiative project schedules.
-
Identify key milestones, dependencies, and timelines across all functional workstreams.
-
Monitor progress closely and proactively flag risks, delays, or gaps in execution.
-
Ensure integration activities remain aligned with overall deal timelines and business priorities.
Meeting & Action Management
-
Lead and facilitate weekly integration meetings to review status, drive decisions, and remove blockers.
-
Support structured meetings for internal strategic initiatives, ensuring clarity of objectives and outcomes.
-
Track, assign, and follow through on action items with cross-functional workstream owners.
-
Distribute clear summary notes and next steps following weekly integration and initiative calls.
-
Maintain centralized documentation for meeting notes, schedules, and action tracking.
Stakeholder Communication & Reporting
-
Provide consistent, structured updates to internal executives, senior leadership, and acquired company leaders.
-
Prepare dashboards and reports to share integration status with the private equity firm, senior leadership team, and internal stakeholders.
-
Tailor communications for various audiences, including C-suite leaders, project sponsors, team members, and sellers.
-
Ensure transparency, visibility, and alignment across all integration and strategic initiative efforts.
Issue Resolution & Risk Management
-
Proactively identify roadblocks, risks, and execution challenges across workstreams.
-
Partner with stakeholders to troubleshoot issues tied to integration and strategic initiative execution.
-
Escalate critical risks as needed and recommend mitigation plans to leadership.
Cross-Functional Coordination
-
Serve as a liaison across HR, IT, Finance, Operations, Sales, and other functional teams.
-
Ensure clear roles, responsibilities, and deliverables during integrations and strategic initiative rollouts.
-
Act as a cultural bridge during early stages of integrations, supporting alignment between internal teams and sellers.
Strategic Initiative & Playbook Support
-
Provide project management structure, tools, and discipline to internal strategic initiatives such as systems implementations, process redesigns, operational improvements, and organizational changes.
-
Partner with the Chief of Staff and executive sponsors to define project scope, objectives, milestones, and success metrics.
-
Ensure initiatives remain on schedule, properly resourced, and aligned with corporate priorities.
-
Support change management efforts to drive smooth adoption across impacted teams.
-
Contribute to the ongoing enhancement of the integration management playbook by refining processes, templates, tools, and best practices based on M&A experience.
Qualifications
-
5–8 years of experience in project management; M&A integration experience strongly preferred.
-
Proven ability to manage complex schedules and cross-functional dependencies.
-
Strong meeting facilitation, action tracking, and follow-through skills with an emphasis on accountability.
-
Excellent interpersonal and communication skills with a high degree of emotional intelligence.
-
Proficiency with project management tools such as Smartsheet, MS Project, or similar platforms.
-
Bachelor’s degree in Business or a related field.
-
Comfortable operating in fast-paced, evolving environments with ambiguity.
-
Willingness to travel approximately 10–20% to support in-person collaboration and relationship-building post-close.
Core Competencies
-
Highly detail-oriented with strong organizational and time-management skills.
-
Adaptable communicator able to engage effectively across all organizational levels and cultures.
-
Collaborative mindset with a strong sense of ownership and urgency.
-
Calm under pressure and capable of managing multiple priorities simultaneously.
-
Process-oriented with a continuous improvement mindset focused on execution excellence.
Benefits & Well-Being
Our Client offers a comprehensive benefits package designed to support overall well-being, financial security, and professional growth, including:
-
Medical, dental, and vision coverage
-
Mental health and wellness resources
-
Supplemental insurance options
-
Short-term and long-term disability coverage
-
Retirement savings programs
-
Life insurance
-
Professional development opportunities
-
Legal services and additional employee support programs