Job Description
Job Description
We are seeking a friendly, organized, and professional Administrative/Front Desk Assistant to serve as the first point of contact for our school community. This position plays a key role in ensuring the smooth operation of the school’s front office and provides administrative support to staff, students, parents, and visitors.
Key Responsibilities:
Front Desk & Reception Duties
- Greet and assist visitors, parents, and students in a warm and professional manner
- Answer and direct phone calls, take messages, and respond to general inquiries
- Monitor front door access and maintain school security procedures
- Manage sign-in/sign-out procedures for students, visitors, and late arrivals
Administrative Support
- Assist with general clerical duties such as filing, photocopying, scanning, and data entry
- Distribute mail, packages, and internal communications
- Maintain and update student records and attendance logs as required
- Support staff with scheduling appointments and meetings
- Prepare and distribute newsletters, notices, and other school communications
- Assist with enrollment and registration processes
- Order and maintain office supplies and inventory
Qualifications:
- High school diploma or equivalent (Associate’s degree preferred)
- Prior administrative or front desk experience (preferably in a school or educational setting)
- Excellent communication and interpersonal skills
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment
- Ability to handle sensitive information with discretion