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Legal Assistant

Robert Half
locationBaltimore, MD, USA
PublishedPublished: 6/14/2022
Legal
Full Time

Job Description

Job DescriptionWe are looking for a skilled Legal Assistant to join our team in Baltimore, Maryland. This role is centered around providing comprehensive support to attorneys in the Real Estate and Transactional Finance Practice Group, including assisting with commercial real estate development and finance matters. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, process-driven environment.

Responsibilities:
• Prepare, edit, format, and distribute legal documents using Microsoft Office and other specialized software.
• Manage administrative tasks such as electronic filing, scanning, and preparing mailings and packages.
• Open new client matters, initiate conflict checks, and ensure accurate time entry for attorneys.
• Process client billing by collaborating with the Finance Department and submitting invoices for payment.
• Coordinate meetings using platforms like Zoom and assist with scheduling and calendar management.
• Utilize document management systems, such as NetDocs, to organize and maintain files.
• Proofread and edit documents to ensure accuracy and attention to detail.
• Provide general administrative support to attorneys, ensuring smooth daily operations.• At least 5 years of experience working in a law firm, with a focus on real estate and transactional finance.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong proofreading and editing skills with exceptional attention to detail.
• Ability to prioritize tasks, meet deadlines, and work independently or collaboratively as needed.
• Hands-on experience in opening client matters and managing attorney time entries.
• Familiarity with document management systems; experience with NetDocs is a plus.
• Excellent communication skills, both written and verbal, to interact effectively with clients and colleagues.
• Experience coordinating meetings and managing schedules using tools like Zoom.

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