Legal Assistant

Job Description

Job DescriptionAbout J&Y Law

J&Y Law is a leading California plaintiff’s personal injury and elder abuse law firm. We are committed to delivering exceptional legal services while upholding our core values of Client Service, Quality Work Product, Continuous Improvement, Teamwork, Respect, and Loyalty. Our team thrives on professionalism, compassion for clients, and a collaborative work culture.

Position Summary

The Legal Assistant will provide direct support to attorneys and case managers handling personal injury cases. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Legal Assistant will be responsible for assisting with case file preparation, client communication, drafting correspondence, and ensuring compliance with firm procedures and California legal standards.

Key Responsibilities

• Open new personal injury cases, set up physical and electronic files in Litify/CRM, and maintain accurate case records.
• Draft, proofread, and send correspondence including letters of representation (LORs), medical record requests, lien confirmations, and insurance follow-ups.
• Assist attorneys in preparing pleadings, discovery, settlement demands, and trial documents.
• Communicate with clients, providers, experts, insurance adjusters, and opposing counsel in a professional and timely manner.
• Maintain attorneys’ calendars, schedule hearings, depositions, and client meetings.
• Organize and index case files, exhibits, and supporting documents for litigation.
• Track medical treatment, billing, and lien reductions to support case negotiations.
• Assist with basic accounts payable tasks, including processing invoices, coordinating payments, and preparing or issuing checks as needed.
• Ensure compliance with California court rules, statutes, and firm deadlines.
• Provide administrative support including scanning, filing, time-entry, and expense tracking.

Qualifications

• Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience: 1–2 years of legal assistant or case management experience in personal injury or civil litigation strongly preferred. Experience with accounts payable, invoicing, or check processing is a plus.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Outlook, Excel), legal CRMs (Litify preferred), and e-filing systems.

Skills & Competencies:

• Strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines.
• Detail-oriented with excellent organizational skills.
• Professionalism in handling confidential client information.
• Team-oriented mindset with flexibility to support firm-wide needs.

Compensation & Benefits

• Competitive hourly rate based on experience.
• Employer-paid health insurance after eligibility period.
• Paid sick leave and vacation accrual in compliance with California law.
• Opportunities for career growth and internal promotions.
• Monthly recognition programs (CHAMP Awards, Top Performer incentives).

Work Environment

This position is 100% on-site at our Century City office. Regular office hours are 8:30 AM – 5:30 PM, Monday through Friday.

About J&Y Law

J&Y Law is a leading California plaintiff’s personal injury and elder abuse law firm. We are committed to delivering exceptional legal services while upholding our core values of Client Service, Quality Work Product, Continuous Improvement, Teamwork, Respect, and Loyalty. Our team thrives on professionalism, compassion for clients, and a collaborative work culture.