Job Description
Job Description
Employment Type: Full-Time
FSLA: Salary/Exempt
Division: Project Management
Department: Project Management
Reports to: Senior Project Administrator / Project Executive
Supervisory Duties: No
The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized.
Responsibilities / Essential Functions
- Set up and management of Project Management website (Procore).
- Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline.
- Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request.
- Create document logs for contracts.
- Assist project team with submittal and material delivery log upload and updates, dunning letters.
- Subcontractor change order processing and tracking.
- Assist with subcontractor insurance tracking.
- Finalize Owner contracts and Owner change orders through AIA software.
- Distribute Raving Fans surveys to clients and executives.
- Support with receiving/organizing closeout documentation and submitting to client.
- Review and submit expense reports for Project Management and Project Services Group personnel.
- Track certified payroll.
- Site office/trailer setup, order office supplies, shipping labels upon request.
- Provide assistance with conference call setup, notification, calendar events.
- Aid in meeting and event preparation, scheduling, and meeting minutes.
- General administrative support of project team members.
Key Skills
- Outstanding attention to detail and an ability to prioritize and work on multiple tasks.
- Proactive, self-motivated, innovative, collaborative, problem solver.
- Proven ability to excel in a fast-paced environment.
- Strong team player with a positive attitude.
- Strong written and oral communication skills.
Required Experience
- A bachelor’s degree in a relevant field.
- Proficient in Timberline PM software.
- Proficient in Procore, or similar program.
- Proficient in DocuSign.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)