Job Description
Job Description
Robert Half is partnering with a law firm that is looking for a dedicated Legal Secretary to join our team in Providence, Rhode Island. In this role, you will play a critical part in supporting attorneys and paralegals by managing administrative tasks and ensuring the smooth operation of the legal office. This position is ideal for someone who thrives in a fast-paced environment and possesses exceptional organizational and communication skills.
Responsibilities:
• Prepare, format, and carefully proofread a variety of legal documents, including contracts, pleadings, correspondence, and discovery materials.
• Coordinate attorneys' schedules by managing calendars, arranging meetings, and organizing court appearances and deadlines.
• File legal documents with courts and administrative agencies, utilizing both electronic and in-person methods.
• Maintain and organize case files, ensuring both physical and digital records are up-to-date and easily accessible.
• Communicate professionally and effectively with clients, court officials, and other legal professionals.
• Support billing activities and assist with time entry to ensure accurate documentation.
• Handle administrative tasks such as photocopying, scanning, and data entry to support daily office operations.
• Answer and manage multi-line phone systems, directing calls efficiently and providing excellent customer service.
• At least 2 years of experience as a Legal Secretary or in a similar role within a legal environment.
• Proficiency in electronic filing systems and familiarity with court procedures.
• Strong skills in calendar management, including scheduling and deadline tracking.
• Ability to draft well-crafted letters and other legal correspondence with attention to detail.
• Experience with multi-line phone systems and excellent telephone etiquette.
• Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
• High level of discretion and a detail-oriented approach when handling sensitive information.
• Proficiency in standard office software and equipment, including word processing and document management tools.