Job Description
Job Description
Robert Half is working with an established law firm in Glendale looking to add a legal secretary to its employment litigation team. This role involves providing comprehensive support to attorneys specializing in employment defense, ensuring smooth case preparation and management. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and attention-to-detail skills.
Responsibilities:
• Provide direct administrative support to the Special Counsel and an Associate handling employment defense cases.
• Manage document productions during informal discovery, including redaction of large volumes of wage statements, time records, and meal/rest break documentation.
• Prepare and file legal documents in state courts, with occasional filings in federal and appellate courts.
• Coordinate legal calendaring and scheduling for meetings, depositions, mediation sessions, and other case-related activities.
• Assist with mediation preparation, ensuring all necessary documentation and logistics are in order.
• Learn and apply the firm's proprietary naming conventions for case documents.
• Utilize office tools such as Time Matters, Microsoft Word macros, Outlook, and Adobe for case management and document formatting.
• Collaborate with the office clerk for scanning and saving pleadings and discovery materials.
• Uphold meticulous attention to detail in all aspects of case preparation and administrative tasks.
• Maintain a consistent onsite presence four days per week to align with the team's schedule.
• Minimum of 3 years of experience as a Legal Secretary or in a similar role.
• Proficiency in e-Filing and court filing processes, including state, federal, and appellate courts.
• Strong skills in calendar management and scheduling for legal proceedings.
• Familiarity with document redaction tools and techniques, especially in Adobe.
• Experience with case management software such as Time Matters.
• Advanced knowledge of Microsoft Word, including the use of macros for formatting.
• Ability to work effectively under tight deadlines and manage high volumes of documentation.
• Exceptional organizational skills and attention to detail.