Job Description
Job Description
Partner Services Administrator
Join us on a mission to create lasting impact through family-oriented initiatives that strengthen communities and inspire meaningful change. Reporting to the director of partner services, the partner services administrator will be a key player in coordinating government contract deliverables that support groundbreaking campaigns and events. This role is part of a passionate team dedicated to amplifying the reach and influence of All Pro Dad, iMOM, and related initiatives.
Responsibilities
As partner services administrator, you’ll be at the forefront of bringing high-impact projects to life. You’ll assist the team in our development of strong partnerships, supporting initiatives that elevate our brands and create memorable experiences. If you like a multi-faceted support role and get excited by the chance to bring structure and excellence to mission-driven work, this role is for you.
- Project Management: Use our project management tools to drive efficiency and achieve excellence across our department’s initiatives by documenting and tracking projects.
- Contract Manager Support: Assist PS Managers as needed with contract execution and reporting.
- Meetings & Documentation: Schedule meetings, take notes (can use AI) and document assignments from meeting.
- Trafficking Key Inquiries: Serve as the first point of contact for incoming online requests, ensuring swift and helpful responses that keep us connected to our audiences.
- Monthly Reporting: Assist the team with gathering data for monthly/quarterly and annual reporting.
- Support High-Impact Events: Play a pivotal role in assisting with events from packing, shipping, followup thank yous, packing/unpacking pod, to occasional on-site support, to create unforgettable, family-centered experiences.
- Streamline Collaboration: Schedule and coordinate meetings with key internal and external partners, building a seamless workflow across multiple projects.
- Optimize Resource Procurement: Manage purchase orders, order supplies, and handle logistics to keep our team and events running smoothly.
- Book Distribution: Assist with ordering and distribution of books that inspire families across the country.
- Organize Team Travel: Coordinate and book travel for team members, ensuring smooth, stress-free logistics.
Be Part of a Vision Bigger than Us
This role offers a chance to be part of something meaningful and impactful. You’ll have a front-row seat to the inner workings of campaigns and events that inspire families and communities. You’ll build invaluable skills, collaborate with passionate partners, and see firsthand the power of mission-driven work.
Are You Ready to Make an Impact?
We’re looking for someone who thrives in a dynamic environment and is eager to contribute to a team that’s shaping a brighter future for families everywhere. If you’re excited to support a team for a cause that matters, apply today and help us bring our vision to life.
Requirements:
Ability to manage multiple projects simultaneously and thrive in a fast pace environment
A collaborative mindset, thriving in group settings where problem-solving and teamwork are key
Tech-savviness, including proficiency with Microsoft Office and online project management tools
College/AA degree preferred but not required
1-3+ years of experience, with an interest in community-building and social initiatives
Hybrid work environment; 2 days in Tampa Westshore area office.
Monday - Friday 8:15 AM - 4:45 PM