Job Description
Job Description
We are looking for a versatile legal receptionist for our office in downtown Gainesville, Georgia. In this role, you will primarily be required to welcome visitors and answer calls. Additionally, your duties will include providing scheduling information, handling inquiries, managing mail and deliveries, and sanitizing conference rooms. You may also be required to assist in other ongoing/daily functions and tasks.
To ensure success as a legal receptionist, you should exhibit excellent communication skills and competency in general office administration and computer skills (Outlook, MS Word, MS Excel). Outstanding legal receptionists are polished professionals who create a positive first impression.
Legal Receptionist Responsibilities:
· Welcoming clients and visitors upon arrival at reception
· Answering, screening, and forwarding phone calls in a professional manner
· Assisting clients and visitors with the location of legal staff
· Confirming scheduled appointments
· Observing business etiquette and maintaining a professional appearance
· Directing the flow of mail, faxes, and deliveries to reach the intended recipients
· Monitoring levels of office supplies, beverages, and snack items
· Assisting with copying, scanning, faxing, emailing, and note-taking
· Preparing meeting facilities and arranging refreshments, if necessary
Legal Receptionist Requirements:
· High school diploma or GED
· Formal qualification in office administration, secretarial work, or related training
· Qualification in paralegal studies or similar preferred
· Prior experience as a legal receptionist would be advantageous
· Familiarity with legal terms, legal documents, and filing
· Excellent written and verbal communication skills
· Extensive experience working with word processing, spreadsheets, printers, copiers, scanners, faxes, and call forwarding systems
· Exceptional interpersonal and communication skills