Job Description
Job Description
JOB DESCRIPTION
Director of Facilities Management
Direct Report: Executive Director
Summary
Responsible for planning, coordinating, and directing the facilities and maintenance of Windsor Charter Academy. Manage budgets for all funds associated with facility operations. Provide oversight for projects involving new and remodeled buildings, building systems, and all site and facility amenities. Ensure compliance with all applicable policies and codes related to facilities.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required.
Description of Job Tasks
- Coordinate and plan for inspections, recommend repairs and improvements for the facilities and grounds to maintain healthy and safe environments for students, staff, and the community.
- Represent Windsor Charter Academy in day-to-day contacts with contractors and engineers in connection with facility renovations and maintenance.
- Interface and coordinate activities with local government agencies as pertaining to the facilities and properties.
- Plan and direct the facilities services, including custodial, building maintenance, and grounds maintenance.
- Exercises discretion when making recommendations concerning the appointment, retention, and assignment of all personnel in the Facilities Department.
- Develop and administer a preventative maintenance program for HVAC equipment, playground equipment, and other equipment as needed.
- Coordinate and implement a staffing plan for the Facilities Department that includes training and human resource development.
- Develop and administer a vehicle and equipment maintenance/replacement plan.
- Collaborate with the Executive Director to coordinate short-term and long-range facility improvement plans.
- Responsible for the evaluation of maintenance and facilities staff.
- Develop and/or coordinate bids, RFQs, and other purchasing projects or initiatives specific to the department.
- Responsible for site-level procurement of supplies, materials, equipment, and inventory management
- Develop and administer the school district's snow removal plan.
- Manage facilities maintenance, security, and all third-party service contracts, including HVAC, plumbing, electrical, and security.
- Develop and manage work order systems for facilities.
- Ensures ongoing monitoring and implementation of contracts and services.
- Maintains buses and school vehicles/equipment.
- Will comply with all requirements for drivers to operate commercial vehicles.
- Work collaboratively with building administrators and staff to ensure a clean and safe environment for all students and staff.
- Conducts regular building inspections for safety, cleaning standards, and procedure compliance.
- Coordinates inspections by insurance companies, fire, police departments, and health departments.
- Perform other duties as assigned by the Executive Director.
- All personnel are required to complete Windsor Charter Academy's safety training program, ALICE (Alert, Lockdown, Inform, Counter, Evacuate). This training is mandatory and not optional. Staff must demonstrate both understanding and implementation of ALICE protocols as part of their professional responsibility to maintain a safe and secure learning environment for all.
Education and Related Work Experience
- Bachelor's degree preferred
- Two years of related work experience
- Experience working with students in a school setting is preferred
Licenses, Registrations, or Certifications
- Criminal background check required for hire
- Valid Colorado driver's license
- CPR and first aid training will be required at hire
Technical Skills, Knowledge & Abilities
- Possess the following skills:
- Oral and written communication skills
- Conflict resolution skills
- English language skills
- Math skills
- Interpersonal relations skills
- Critical thinking and problem-solving skills
- Extensive communication, supervision, training, and public relations skills.
- Ability to work flexible hours to cover school campus needs and after-hour events
- Ability to diffuse and manage volatile and stressful situations.
- Ability to develop intricate budgets and perform detailed analysis of budgets.
- Maintain confidentiality in all aspects of the job.
- Promote and follow Board policies, school processes, and procedures.
- Communicate with students, parents/guardians, staff, and community members.
- Be a part of and work with a team.
- Ability to work independently and manage time effectively.
- Manage multiple priorities.
- Manage multiple tasks with frequent interruptions.
- Maintain honesty and integrity in all aspects of the job.
- Adhere to attendance requirements, including regular and punctual employee presence.
- Communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
- Recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions.
Materials and Equipment Operating Knowledge
- Personal computers, peripherals, and media equipment
- Operating knowledge of Point‐of‐Sale systems, student information systems, vendor ordering systems, and financial systems.
- Operating knowledge of kitchen equipment and warehouse equipment.
- Microsoft Word, Excel, PowerPoint, Adobe, and/or other software packages
- Typical educational/instructional technology equipment and programs
- Typical office equipment