Job Description
Job DescriptionAdministrative Assistant Job Type: Temporary (52-Week Assignment, July 2026 – July 2027)
Pay Rate: $21.25/hour
Location: Hawthorne, NY | On-site (Monday-Friday, 8:00am-4:30pm)Job OverviewMadison Approach Staffing is recruiting for an Administrative Assistant to support the Graduate Medical Education Staff office. This role provides critical administrative support for residency and fellowship programs including onboarding/offboarding processes, visa coordination, reimbursements, and event planning. The ideal candidate has strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced academic medical environment.Key Responsibilities
- Assist with annual onboarding and off-boarding processes for residents and fellows
- Support visa-related processes and documentation for international medical graduates
- Process reimbursement requests and training verifications
- Draft meeting minutes and agendas for GME meetings
- Plan and execute institutional orientations and GME events
- Monitor and distribute inquiries from office email inbox to appropriate personnel
- Organize and track educational affiliation agreements
- Track program budget requests and program policies
- Scan and upload educational records to GME systems
Required Skills & Experience
- 2+ years administrative experience; healthcare or academic environment preferred
- Strong organizational and multi-tasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Detail-oriented with ability to manage confidential information
- Customer service skills for interacting with residents, fellows, and faculty
#zrCompany DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.
We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.
If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.
Company Description
We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r\n\r\nWe staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r\n\r\nIf you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.