Property Management Specialist II

Job Description

TeleSolv Consulting has a great opportunity for you to work with the Federal Government as a Property Management Specialist II enabling you to have a Tier 1 Public Trust.

This is an ONSITE position based in Portsmouth, VA.

Duties / Responsibilities

The Property Management Specialist II will be responsible for supporting the tasks below:

• Review Requisition and Invoice/Shipping Documents (DD- 1149s) for items being sent to Defense Logistics Agency (DLA) Disposition Services and advertised on GSA Excess prior to disposal at DLA. Items sent to DLA for disposal must be tracked via Document Number with item description, serial number, and national stock number on a spreadsheet, and delivered monthly to the Accountable Property Officer (APO).
• Use the DLA web site to produce an Electronic Turn in Document (ETID) for item disposal after advertising has been completed for transfer. Prepare turn-in documents and schedule DLA turn-in appointments for Product Line (PL) and Shared Services Division (SSD) equipment located outside of the Hampton Roads area. The PL/SSD is responsible for turning in the equipment at the appointed place and time and providing the contractor property team with copies of the signed and dated ETIDs.
• Accompany the excess equipment to DLA (Norfolk or Richmond, VA), ensuring that two ETID copies are attached to each item to provide DLA for date, time, signature stamp with one copy being returned to the APO. Historically, local DLA trips have averaged 7 trips per year with an average of four (4) pallets/tri-walls per trip. Utilize government-owned vehicles from Base Portsmouth motor pool to deliver pallets/tri-walls/excess assets to local DLA sites.
• File turn in documentation in the CG-4501 (Report of Excess) folder upon return to C5ISC.
• Serve as the Property Administrator (PA) for C5ISC. The PA is required to have a working knowledge of tracking property items in the Coast Guard’s Financial System Management Solution (FSMS) property management system and the Property Action Tracker (PAT) disposition workflow management application. Property will be tracked under the correct Operational Facility (OPFAC) and Property Custodian codes.
• Send an updated inventory list to the applicable PC for signature and verification after every inventory, inspection, transfer, or retirement of property items. Update the property records as changes occur.
• Maintain the Unit’s “official copy” of the Property Custodian’s record.
• Initiate transfer and receipt of property items being transferred from or to C5ISC, ensuring the DD-1149 is properly filled out and signed by each unit’s APO. All documentation will be maintained on file for three (3) years plus the current year.
• Notify the APO of any custodian that does not return a signed and dated Property Report within 10 business days after changes have been made to the custodian’s FSMS Property Report.
• Use the DD-1348-1A to retire items, using asset serial numbers and FSMS tag numbers.
• Provide completed Property Action Forms (CG-4505s) to the APO for review and signature prior to filing. The CG-4505 is also used to document transfers between unit custodians and retiring items that are part of a Higher-Level Assembly (HLA).
• Monthly, turn in all documents used to adjust C5ISC’s FSMS property asset records and report it to the APO.
• Serve as the primary Research and Adjustment Analyst (RA) for the Fleet Logistics System (FLS) and must be designated in writing by the Physical Inventory Control Officer (PICO - a government position).
• When performing as Count Team (CT) members to conduct the quarterly statistical sample counts, the RA must ensure the CT does not have access to the stock room prior to the count phase of the quarterly inventory.
• Review count sheets to ensure all the count sheets are accounted for and all selected items have been counted.
• Compare the count sheet to the stock record on-hand quantities noted in FLS. Reconcile items to stock records.
• Post count quantities and adjustment gain or losses in stock records.
• Research and reconcile discrepancies. Ensure reconciled transactions are recorded.
• Initial off each item on the count sheet that has been reconciled.
• Generate the physical inventory report used to justify the losses or gains. Sign, date and turn the inventory report over to the PICO with all supporting documentation.
• Schedule inventories for the 45 plus custodians that have property in FSMS.
• Track the completed inventories and report those who have not turned in a completed inventory by the end of the scheduled month to the APO.
• Identify all items not properly accounted for in writing by the custodian GSA Multiple Award Schedule (MAS) Special Item Number (SIN) 541611 when the inventory is turned into the APO for review.
• Submit all completed inventories to the designated PA for updating the Oracle FAM property records.
• Schedule a 100% component level inventory on more than 50 HLAs against the Configuration Management module of FLS annually and report errors to the APO who will provide copies of the errors to ESD-TECH to ensure the FLS configuration is updated. Inventories are conducted monthly to achieve 100% completion by end of year.
• Assist the Physical Inventory Control Officer (PICO-a government position) standing up new FLS inventory locations as required.
• Conduct monthly spot checks on FLS inventories, to include contracted offsite locations in the local Hampton Roads area.
• Report all inventory discrepancies to the PICO in writing after every monthly spot check. No errors found during a spot check must also be reported in writing.
• Responsible for accurately initiating and submitting Property Action Form (CG-4505) packages to the APO as required for the completion of Reports of Excess (CG4501s) or Abandonment and Destruction Forms (CG-5598).
• Assist with verifying the accuracy of Report of Excess Property forms (CG-4501s) prior to the APO receiving the file.
• Assist with maintaining and organizing the DLA staging area located in the excess storage facility.
• File the turn in documentation in the CG-4501 folder upon returning to C5ISC. All reports with FSMS property tag numbers must be turned into the PA.
• Submit a weekly report, to include the number of Reports of Excess created; number of Abandonment and Destruction Reports created ; number of Adjustment forms reviewed; number of Turn in Documents created and attached to items to include identifying the number of documents by DLA disposal location; FLS inventory spot checks by location; FLS configuration management module spot checks by location; and FLS configuration module “Wall to Walls” by location.
• Submit a monthly report, to include the number of Property Custodian quarterly inventories scheduled, which custodians were scheduled, and a list of Custodians who had not turned in their inventories more than 10 days after the inventory closing date.

Minimum Requirements

• U.S. Citizen
• Active Public Trust clearance, or the ability to obtain and maintain one
• High School Diploma or Associate’s degree
• Must have a valid driver’s license and pass Motor Vehicle check in background screen
• Five (5) years of proficiency in MS applications: Word, Excel, PowerPoint, and Outlook
• Ability to communicate effectively, both orally and in writing
• Ability to conduct detailed research and analysis of data
• Ability to frequently lift and carry equipment weighing up to 10 pounds
• Ability to periodically push and pull carts or pallets weighing up to 50 pounds
• Ability to periodically stand and bend for extended periods

Preferred Requirements

• Five (5) years of property administration and IT inventory management experience