Job Description
Job Description
Document Control Coordinator
Primary Position Purpose:
The role will be responsible for the following key areas:
- Leads and manages a project Document Management effort to analyse, recommend, map and implement information and documentation work processes and data flows through to full customer turnover.
- Works with Project teams, contractors, suppliers, and other stakeholders to ensure procedures and work processes are delivering the level of information required.
- Leads the training, implementation, assessments, and improvements associated with Document Management
- Develops metrics to measure the efficiency and effectiveness of processes and prepares monthly progress reports for Management teams.
- Establishes procedures and work instructions for document development, distribution and retention. Ongoing implementation, development and improvement of workflow processes.
- Creates quality monitoring methods and processes to monitor data entry accuracy.
- Interfaces with internal and external customers on a routine basis
- Establishes records formats as required by contract and storage requirements/methods.
- Coordinates development of project turnover and archival plan.
MAIN DUTIES & RESPONSIBILITIES
The key accountabilities for this role include:
- Sets up and maintain records/data management system to capture all records control requirements, including maintenance of files, quality assurance, information conversions, and systems automation.
- Develops policies and procedures for records/data management system.
- Manage file structure of various internal project teams as well as external partners and vendors.
- Ensure file accessibility is restricted to approved team members accordingly.
- Ensure current revision of each document is available for viewing and use.
- Develop system to archive and lock down past out-of-date revisions.
- Ensures software compliance with contractual requirements.
- May serve as liaison with corporate IT as the site software representative.
QUALIFICATIONS & ATTRIBUTES
ESSENTIAL
DESIRABLE
4 years minimum experience in Document Control or equivalent
Secondary Education. 2+ years
Ability to work independently and serve various teams
Experience with DOORS software
Strong written and verbal skills
Experience with Oracle Software
Strong Communication Skills
Experience with Microsoft Teams Software
Strong interpersonal relationships with peers, senior management, and external contacts regarding the role’s functional areas of expertise
WORKING CONDITIONS
- This role will require minimal travel (~10%).
- As Birdon operates marine manufacturing facilities, there may be exposure to dust, fumes, airborne particles, temperature extremes, and elevated noise levels. All Birdon’s health, safety, environment, and quality policies must be followed to protect yourself, your work colleagues, and the environment.
- Employees must regularly lift and/or move up to 25 pounds, and frequently lift and/or move more than 50 pounds.
- Position requires use of computer, telephones, and other office equipment, reading, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability and visual acuity.
- While performing the duties of this job the employee is regularly required to stand, stoop, kneel, climb, crouch, talk and hear.
- Ability to lift packages, equipment, etc., up to 20 lbs.
KEY PERFORMANCE INDICATORS
- ES&H compliance and participation.
- WCC Contractual Performance.
- Annual performance review.
RELATIONSHIPS
This position is based in New Orleans, LA and will report to the WCC Deputy Program Manager. Birdon’s senior management team, including Divisional Managers, may provide additional direction and duties from time to time.
Clear communication and interpersonal skills are necessary as direct contact with Birdon clients, prospective clients, and production team is an important aspect of this position. It is your responsibility to ensure that the Company’s values and interests are maintained during all internal and external communications.
Birdon offers a full benefits package including:
Health/Dental/Vision
EAP/Life
STD/LTD
401(k) with company match (pre- and post-tax options)
Vacation/Sick accrual and holiday pay
Tuition reimbursement program
Employee referral program
Pet Insurance
Birdon is committed to the HEALTH and SAFETY of our workforce and to the ENVIRONMENT we expect this same commitment from all employees.
Birdon America Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Know Your Rights. The Company invites any applicant and/or employee to review the Company’s written Affirmative Action Plan. This plan is available for inspection upon request by emailing hr@birdon.us. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact hr@birdon.us for further assistance