Job Description
Job DescriptionAbout the Organization
A leading nonprofit animal welfare organization dedicated to protecting animals, inspiring compassion, and strengthening the bond between people and pets. Through sheltering, veterinary services, wildlife rehabilitation, and community outreach, the organization provides vital programs that save lives and create a more humane community.
Position Summary
The Development Assistant plays a key role in supporting fundraising and donor engagement efforts. This position is responsible for a wide range of projects within the development department, including database management, donor communications, digital fundraising, grants, in-kind donations, and volunteer supervision. The ideal candidate will be detail-oriented, organized, and motivated to build strong donor relationships. This position requires on-site work.
Key Responsibilities
Database & Data Management
- Maintain accurate, secure, and high-quality donor data.
- Follow proper data entry protocols, donor coding, and clean-up procedures.
- Develop and maintain best practices for donor data and database architecture.
Donor & Community Engagement
- Respond to donor and community inquiries via phone, text, and email.
- Draft donor correspondence, in-kind acknowledgement letters, and stewardship communications.
- Support donor cultivation and relationship-building initiatives.
Fundraising Campaigns & Communications
- Facilitate mail campaigns, including data queries, copy review, and vendor coordination.
- Collaborate with the Communications team to maintain development-related website content.
- Contribute to donor-facing newsletters and other communications.
- Assist with social media content and strategy, as needed.
Grants & Reporting
- Manage the grant cycle, including research, cultivation, applications, and stewardship.
- Track deadlines and ensure timely submission of grant-related materials.
Volunteer Coordination & Administration
- Train and supervise development department volunteers.
- Maintain inventory of department supplies and oversee ordering.
- Serve as backup for tasks such as gift entry and donor acknowledgments.
- Support the organization’s wish list program, ensuring donations are distributed and recognized appropriately.
Other Duties
- Assist with texting program outreach.
- Contribute to a positive, professional team culture while working in a fast-paced environment.
- Perform additional administrative tasks as assigned.
Qualifications
- Bachelor’s degree (preferred) or 2–5 years of relevant experience, or an equivalent combination of education and experience.
- Strong proficiency in Microsoft Office (Excel, Word); experience with donor databases such as Raiser’s Edge or similar software is a plus.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities; detail-oriented with a high level of accuracy.
- Ability to problem-solve, work independently, and manage multiple priorities.
- Positive, professional, and enthusiastic demeanor with strong interpersonal skills.
- Ability to work effectively under pressure in a dynamic environment.
- Must pass a background check upon hire.
- Valid California driver’s license with an insurable record.
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