Job Description
Job DescriptionOur client, an established and highly respected law firm on Las Olas, is seeking an experienced Estate Planning Legal Assistant / Paralegal to support attorneys in estate planning matters and the administration of estates and trusts. This is a full-time, in-office role offering long-term stability, a collaborative team environment, and the opportunity to work with a sophisticated practice group.
Key Responsibilities:
Provide high-level administrative and paralegal support for estate planning and estate/trust administration matters
Draft, proofread, and file pleadings, correspondence, and legal documents in state court systems
Manage electronic and paper case files, calendars, deadlines, and court hearing scheduling
Coordinate client appointments and handle incoming/outgoing correspondence
Assist with billing processes, expense tracking, reimbursements, and attorney narratives
Open cases, conduct conflicts checks, and collaborate with firm departments (billing, records, training)
Calculate court deadlines and ensure compliance with procedural requirements
Answer, screen, and direct calls and emails; provide professional client communication
Support multiple attorneys in a fast-paced, high-volume environment
Qualifications:
Minimum 5 years of law firm experience as a legal assistant or paralegal (estate planning / estate & trust administration preferred)
Florida probate experience is a plus
Experience working with multiple attorneys in a mid-to-large firm environment
Strong knowledge of state court filing procedures and deadlines
Excellent written and verbal communication skills
Highly organized, detail-oriented, and able to manage multiple priorities under deadlines
Technology & Skills:
Proficient in Microsoft Office (Outlook, Word, Excel)
Experience with law firm case management and billing systems
Familiarity with iManage, SmartTime, Aderant, Wealth Counsel, Estate Works, and Hot Docs is a plus
Strong attention to detail, initiative, and follow-through
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
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The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_…
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company DescriptionThis company offers growth and a great group of people to work with.
Company Description
This company offers growth and a great group of people to work with.