Job Description
Job DescriptionWe are looking for a detail-oriented and organized Front Desk Coordinator to join our team on a contract basis in Minnetonka, Minnesota. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience. This position requires a combination of administrative skills, customer service expertise, and the ability to manage multiple tasks effectively.
Responsibilities:
• Welcome visitors warmly, answer incoming calls, and address inquiries promptly and professionally.
• Oversee the management of office supplies and ensure the reception area is clean, organized, and presentable.
• Provide administrative support by scheduling appointments, preparing documents, and handling correspondence.
• Perform data entry, filing, and maintain accurate records to support the team’s operations.
• Serve as a communication liaison by coordinating with staff, clients, and external partners.
• Assist in planning and organizing events, including preparing materials and managing logistics.
• Handle confidential information with discretion and ensure adherence to privacy protocols.
• Take on additional administrative tasks as needed to ensure the seamless functioning of the office.• Proven experience in administrative assistance or a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Familiarity with managing multi-line phone systems.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Ability to maintain professionalism and confidentiality at all times.
• Experience in providing exceptional customer service.
• Competence in data entry and maintaining accurate records.