Job Description
Job Description
National Commercial Litigation Firm Seeks Legal Assistant Secretary
About Firm & Position:
A nationally recognized construction-focused law firm with multiple U.S. offices is seeking a Legal Assistant to join its Irvine office. This firm represents major developers, contractors, and global corporations on complex domestic and international matters.
This Legal Assistant role supports a 3:1 desk in a fully onsite environment and is ideal for someone who thrives in a fast-paced litigation setting with consistent court filings and high-level attorney support.
Legal Secretary Responsibilities:
• Prepare, revise, and format pleadings, arbitration briefs, discovery, and legal correspondence, including Tables of Contents and Tables of Authorities
• Handle state and federal court e-filing
• Manage attorney calendars, including court deadlines, hearings, depositions, and case milestones
• Input attorney time entries and assist with billing, invoices, and expense reports
• Communicate with opposing counsel, courts, mediators, experts, and vendors as needed
• Utilize document management systems (e.g., iManage/FileSite) and firm templates for efficient workflow
• Support a litigation desk with approximately 3–4 court filings per week, including ~30% federal filings
Hours:
37.5-hour workweek (8:30 AM – 5:00 PM)
Perks:
• 37.5-hour workweek (rare for litigation roles)
• Exposure to sophisticated construction litigation matters
• Stable, nationally recognized firm with strong reputation in its niche practice area
• Collaborative office environment with consistent workflow
Salary:
$85,000- $100,000 (DOE)
Benefits:
• Medical, dental, and vision benefits (effective first of the month following hire)
• 401(k) eligibility after 6 months (quarterly entry)
• Profit sharing eligibility after 1 year
• 19 days PTO to start + paid holidays
• Annual discretionary bonuses (typically paid in December)
• Paid parking
• Semi-monthly payroll (15th and last day of the month)
TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
- Minimum 3+ years of civil litigation experience as a Legal Secretary
- Experience with federal court filings
- Proficiency with legal document formatting, including TOCs and TOAs
- Familiarity with document management systems such as iManage or similar
- Ability to work onsite five days per week in Irvine
TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]