Job Description
Job Description
We are seeking a highly organized, proactive, and experienced Real Estate Assistant who is REQUIRED to hold an active California real estate license and have a minimum of three (3+) years of residential real estate experience to support a busy real estate professional/team the Calabasas area. This role is ideal for someone who can confidently manage transactions, anticipate needs, and operate independently in a fast-paced environment.
This is not an entry-level role. An active California real estate license and at least three years of real estate experience are REQUIRED.
Compensation:
$100,000+
Responsibilities:
- Provide administrative, transactional, and operational support to a licensed real estate agent/team
- Manage calendars, schedule showings, inspections, open houses, and appointments
- Coordinate listings and buyer transactions from contract to close
- Prepare, review, and manage contracts, disclosures, addenda, and transaction files
- Input and manage listings in the MLS (CLAW)
- Communicate professionally with clients, agents, escrow, lenders, inspectors, photographers, stagers, and vendors
- Track deadlines and ensure compliance with California real estate regulations
- Maintain CRM/database and manage follow-ups
- Assist with listing launches, marketing coordination, and basic social media support
- Proactively problem-solve and anticipate needs to keep transactions moving smoothly
Qualifications:
- Active California Real Estate License (REQUIRED — no exceptions)
- Minimum of three (3+) years of residential real estate experience (REQUIRED)
- Strong knowledge of California real estate contracts and transaction flow
- Proficiency with MLS (CLAW), DocuSign, and transaction management systems
- Exceptional organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to multitask, prioritize, and work independently
- Professional, client-facing demeanor
- Reliable transportation and familiarity with Calabasas and Surrounding Areas
About Company
The Improta Team is the #1 choice as the luxury residential real estate team in Calabasas and Hidden Hills. Known throughout the industry as friendly, caring, and professional, Jason and Melissa Improta have had the privilege of working with discerning clients since 1998. In their over 40 years of combined real estate practice, The Improta Team has honed their skills to provide the absolute best service, experience, and results for their clients.