Job Description
Job Description
We are looking for a dynamic and detail-oriented Project Coordinator to join our team on a long-term contract basis in Washington, District of Columbia. In this role, you will be responsible for managing executive meetings, coordinating content operations, and ensuring seamless communication across global stakeholders. This position requires exceptional organizational skills and the ability to navigate complex projects in a fast-paced environment.
Overview
Are you the go-to person for keeping projects on track and ensuring executives are where they need to be with everything they need to succeed? Join our high-performing Global Events team as a proactive and exceptionally organized Project Coordinator. You’ll orchestrate executive meetings, communications, and content operations across a global calendar of high-visibility events.
This role goes beyond traditional project coordinating—you’ll be the linchpin between creative, operational, and executive teams, ensuring alignment, precision, and impact.
Key Responsibilities
Executive Meeting Management
- Schedule and manage executive meetings, speaker prep sessions, and cross-team syncs.
- Balance complex calendars and resolve scheduling conflicts.
- Ensure executives have all necessary logistics, materials, and support.
Global Stakeholder Alignment
- Act as the communication hub between product marketing, regional, and executive teams.
- Lead regular status meetings with clear agendas and actionable follow-ups.
- Track inputs, approvals, and follow-ups with friendly persistence.
Project Deadline Management
- Manage projects in Wrike, tracking deliverables and dependencies.
- Monitor task ownership and timelines, flag risks, and ensure no detail is missed.
- Maintain real-time dashboards and communicate blockers proactively.
Content Asset Coordination
- Oversee intake, routing, and approval of decks, videos, briefings, and customer stories.
- Manage last-minute updates and version control.
- Collaborate with creative teams and executives to consolidate feedback and finalize assets.
Event Execution Support
- Partner with show production leads to prepare scripts, clickthrough's, and onstage materials.
- Support onsite teams with live changes and executive speaker needs.
Why This Role Matters
You’ll be the engine behind seamless executive communications, content, and events. Your organizational superpowers and influential communication style will elevate how we deliver impact across the business.
Qualifications
- 5–7 years of experience in project coordination, executive communications, or cross-team operations (preferably in marketing or events).
- Strong interpersonal skills and stakeholder coordination experience.
- Proven ability to manage executive meetings and complex calendars under pressure.
- Excellent written and verbal communication skills.
- High attention to detail and deadline-driven mindset.
- Experience working across time zones and cultures.
- Familiarity with Wrike or similar project management tools.
- Comfortable with ambiguity and skilled at bringing order and accountability.