Medical Records/Central Supply

Job Description

Job Description

Medical Records/Central Supply Coordinator

Job Summary:

We treat our residents like family, and we're looking for a dedicated Medical Records/Central Supply Coordinator to join our team at Piketon Nursing Center in Piketon, Ohio. As a key member of our healthcare team, you will be responsible for maintaining accurate resident medical records, managing medical supplies and inventory, and coordinating resident transportation. If you're passionate about providing exceptional care and are looking for a fulfilling career, we encourage you to apply for this critical role.

Key Responsibilities:

• Maintain, organize, update, audit, and close resident medical records
• Ensure records are complete, accurate, and compliant with regulatory requirements
• Process admissions, transfers, and discharges
• Maintain Medicare logs, MDS schedules, and related documentation
• File physician orders, lab results, and other clinical documentation
• Coordinate physician visit schedules and maintain credentialing records
• Assist with updates to medical records policies and procedures

• Maintain adequate inventory levels of medical supplies, forms, and equipment
• Receive, stock, organize, and distribute supplies throughout the facility
• Process department supply requests and maintain inventory records
• Monitor supply usage and order replenishments as needed
• Receive and verify shipments against purchase orders

• Schedule resident transportation for medical appointments, treatments, and other approved services
• Coordinate transportation arrangements with providers, families, and facility staff
• Accompany residents to appointments when necessary to ensure safety and continuity of care
• Communicate appointment information and outcomes to the appropriate staff

Teamwork & Communication:

• Work collaboratively with residents, families, physicians, and interdisciplinary team members
• Participate in Quality Assurance and facility improvement initiatives
• Attend required training and in-service programs
• Maintain confidentiality and comply with HIPAA and resident rights regulations
• Follow facility Code of Conduct and Corporate Compliance Program

Safety & Resident Care:

• Follow all facility safety and emergency preparedness procedures
• Recognize and report potential hazards, accidents, or incidents
• Support resident dignity, privacy, and rights at all times
• Promote a respectful, compassionate, and customer-service-focused environment

Qualifications:

• High school diploma or GED required; Associate Degree in Health Information Technology preferred
• Previous experience in medical records, health information management, healthcare administration, central supply, or long-term care preferred
• Knowledge of medical terminology, electronic health records, Medicare documentation, and office software preferred
• Strong organizational, communication, and time-management skills
• Ability to maintain confidentiality and work effectively with diverse populations
• Must be at least 18 years of age
• Must meet all health and background screening requirements
• Ability to perform essential job functions with or without reasonable accommodation

Physical Requirements:

• Frequent standing, walking, bending, reaching, and lifting
• Ability to lift and carry supplies up to 35 pounds regularly and more with assistance when required
• Ability to travel within and outside the facility to accompany residents to appointments
• Ability to safely operate facility equipment and transportation-related materials

Other Duties:

• Performs other duties as assigned by the Administrator, Director of Nursing, or designee

If you're passionate about providing exceptional care and are looking for a fulfilling career, we encourage you to apply for this critical role.