Job Description
Job Description
Our team is seeking a detail-oriented Legal Secretary to support two attorneys. This role is vital in ensuring the efficient operation of our legal office and delivering high-quality assistance for casework and administrative tasks.
Key Responsibilities:
- Support two attorneys by maintaining and submitting timesheets accurately and on time (due every Friday, within 2–3 days).
- Prepare and process a variety of legal documents, including summons, subpoenas, complaints, appeals, motions, and pretrial agreements.
- Handle federal and California state court filings—both manual and electronic.
- Format legal briefs, including creating tables of contents and tables of authorities.
- Draft and file pleadings; draft and serve discovery documents as requested.
- Manage the delivery (mail, fax, courier) of legal correspondence to clients, witnesses, and court officials.
- Answer and place telephone calls; schedule and coordinate appointments.
- Support office administration, including photocopying correspondence, documents, and other printed materials.
- Organize and maintain physical and electronic documents, and case files.
- Assist attorneys in collecting case-related information and performing preliminary research.
- Attend legal meetings, hearings, depositions, or client interviews; take detailed notes.
- Review legal publications and conduct database searches to identify relevant laws and court decisions for pending cases.
- Submit articles, case law, or search results to attorneys for review and possible use.
- Complete forms and applications—such as accident reports, trial and courtroom requests, and client documentation.
- Perform other office or case-related duties as assigned.
Requirements:
- Prior experience as a Legal Secretary (supporting litigation preferred).
- Expertise in federal and California court procedures and filings.
- Proficiency with legal document formatting and drafting.
- Strong organizational, communication, and multitasking skills.
- Ability to work independently, maintain confidential information, and meet deadlines.