Development Coordinator

Help Hope Live

Radnor, PA 19087, USA

Published: 6/14/2022

Technology

Full Time

Job Description

We offer actual work/life balance AND mission-based work!

We are looking for a Development Coordinator to join our Development team. The Development Coordinator plays a key role in supporting fundraising operations, donor engagement, and stewardship efforts across a national fundraising program. This position provides administrative, logistical, and project management support to the development team and ensures that donor communications, events, and campaigns run smoothly.

The ideal candidate is organized, detail-oriented, proactive, and comfortable balancing multiple priorities in a fast-moving environment. The position is hybrid that includes flexible, remote work options.

About Us:

Since 1983, Help Hope Live campaigns have raised over $188 million for more than 23,000 families, enabling them to pay for critical care and equipment not covered by health insurance. With the help of caring communities across the country, we are saving and improving lives one donation at a time.

We offer competitive salaries and benefits, flex time, work/life balance, hybrid and remote work environments, collaborative culture, autonomy in decision-making, and the reward of knowing your work makes a tangible difference in the lives of those we serve.

About You:

· Bachelor’s degree or equivalent professional experience

· 3-5 years of experience in development, nonprofit administration, or related field.

· Proficiency with CRM or donor database systems (Salesforce, Raiser’s Edge, etc.) or willingness to learn

· Detail-oriented and highly organized with strong problem-solving and troubleshooting abilities

· Self-starter who is independent, driven, and thrives in fast-paced environments, able to manage multiple projects and deadlines

· Exceptional writing and editing skills; articulate and able to tailor communications for diverse audiences via phone, email, and face-to-face meetings

· Professional, trustworthy, and collaborative with a thoughtful approach to tasks

· Demonstrates adaptability, initiative, and a commitment to delivering high-quality results

· Willingness to attend evening and weekend events as needed

· Experience coordinating fundraising campaigns or donor events.

· Knowledge of nonprofit fundraising principles and best practices.

· Familiarity with email marketing tools (e.g., Mailchimp, Campaign Monitor) and project management tools (Asana, Monday.com, etc.).

Essential Duties and Responsibilities

Development Operations & Administration (35%)

Maintain accurate donor records in the CRM (Raiser’s Edge).
Process donations and produce acknowledgment letters and receipts.
Generate donor reports, dashboards, and mailing lists as needed.
Support database integrity efforts, including data cleanup and record maintenance.
Oversee Charity watchdog organizations managing required reporting, renewals, and updates.
Manage required state registrations and annual reporting filings.

Donor Communications & Stewardship (25%)

Assist with drafting and sending stewardship communications, newsletters, and impact updates.
Support the production of fundraising materials such as annual appeal letters, campaign collateral, and donor packets.
Coordinate stewardship touchpoints including thank-you calls, handwritten notes, and milestone recognition.

Fundraising Campaign Support (20%)

Provide logistical and administrative support for national fundraising campaigns, including year-end giving, monthly donor drives, and peer-to-peer initiatives.
Track campaign performance, prepare progress updates, and help coordinate internal cross-team collaboration.

Events & Engagement (15%)

Assist in planning and executing donor events, cultivation gatherings, and fundraising events.
Manage invitations, RSVPs, event materials, and follow-up communication.
Coordinate event logistics with vendors, venues, and internal staff.
Ability to attend evening and weekend events as needed.

Team Support & Cross-Department Collaboration (5%)

Provide scheduling, documentation, and administrative support for development meetings.
Collaborate with communications, programs, and finance teams to ensure alignment across activities.

The Usual Disclaimers

· Must have access to reliable access to transportation sufficient to assure prompt and consistent presence at work.

· Ability to telecommute, as needed, at a safe remote work location with reliable internet access.

· Must successfully complete a post-offer, pre-employment background check prior to starting work.

· Must provide a minimum of two professional references.

Physical Requirements:

· The position is considered sedentary and normally performed in a typical interior office environment.

· Must be able to remain standing or seated for extended periods of time.

· The employee is regularly required to talk and hear; to operate a telephone, computer keyboard and other standard office equipment.

· The employee may periodically lift and/or move 10 pounds. There is limited exposure to physical risk.

· Must be able to access office areas and perform the essential functions and special requirements listed in the job description with or without accommodation

This job description is intended to describe the essential job functions, and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities, and requirements. Other functions may be assigned, and management retains the right to add or change the duties at any time.

Help Hope Live provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Company DescriptionHelp Hope Live (www.helphopelive.org) is a national nonprofit with four decades of medical fundraising experience, providing a trusted, tax-deductible way to support a loved one or a neighbor in need. We believe in working to create a world where our services are no longer needed, but until that world exists, we’ll continue to ensure that a health crisis doesn’t become a financial crisis.

Since 1983, Help Hope Live campaigns have raised over $188 million for more than 23,000 families, enabling them to pay for critical care and equipment not covered by health insurance. With the help of caring communities across the country, we are saving and improving lives one donation at a time.

We offer competitive salary and benefits, flex time, work/life balance, hybrid work environment, collaborative culture, autonomy in decision making and the reward of knowing your work makes a tangible difference in the lives of those we serve.

Company Description

Help Hope Live (www.helphopelive.org) is a national nonprofit with four decades of medical fundraising experience, providing a trusted, tax-deductible way to support a loved one or a neighbor in need. We believe in working to create a world where our services are no longer needed, but until that world exists, we’ll continue to ensure that a health crisis doesn’t become a financial crisis.\r\n\r\nSince 1983, Help Hope Live campaigns have raised over $188 million for more than 23,000 families, enabling them to pay for critical care and equipment not covered by health insurance. With the help of caring communities across the country, we are saving and improving lives one donation at a time. \r\n\r\nWe offer competitive salary and benefits, flex time, work/life balance, hybrid work environment, collaborative culture, autonomy in decision making and the reward of knowing your work makes a tangible difference in the lives of those we serve.