Job Description
Job Description
Our client, a successful full-service law firm, is seeking a Legal Administrative Assistant to support their busy Litigation team. This position is suited to someone who brings sound judgment, strong organizational ability, and a service-focused approach to daily legal support work. The ideal candidate is comfortable working closely with attorneys and colleagues across offices while maintaining accuracy, professionalism, and responsiveness in a collaborative environment.
Location: Southborough, MA
Schedule: Hybrid (4 days in office,1 day remote)
Salary: $66,000 - $85,000 (depending on experience)
Hours: 8:30am - 5:00pm (40-hour work week, 1 hour lunch)
Responsibilities:
- Coordinate and manage attorneys’ calendars, including scheduling appointments, meetings, court appearances, and travel arrangements.
- Draft, proofread, edit, and format legal documents, correspondence, and reports while ensuring accuracy, consistency, and attention to detail.
- Support attorneys with case management activities by organizing, maintaining, and updating case files and related documentation.
- Prepare and process legal documents, including pleadings, motions, e-filings, and correspondence, ensuring compliance with court rules and legal procedures.
- Maintain both electronic and physical filing systems, ensuring records are organized, up-to-date, and readily accessible.
- Assist with billing and invoicing functions, including time entry, invoice preparation, and responding to client billing inquiries.
- Provide administrative support by answering and directing phone calls, welcoming clients and visitors, and managing incoming and outgoing mail.
- Collaborate with and provide backup support to other legal administrative professionals as needed to ensure seamless office operations.
- Perform additional duties and special projects as assigned to support attorneys and the overall needs of the firm.
Requirements:
- 4 or more years of experience, with a strong focus on litigation support.
- Bachelor’s degree preferred; equivalent combination of education and relevant experience will be considered.
- Demonstrated ability to manage multiple priorities, meet competing deadlines, and maintain exceptional organizational standards in a fast-paced environment.
- Excellent written and verbal communication skills, with strong attention to detail and a commitment to producing high-quality work.
- Proven client service orientation with the ability to interact professionally and effectively with attorneys, clients, court personnel, and colleagues.
- Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint. Familiarity with document formatting and template management tools and document management systems such as NetDocuments preferred.
- Ability to exercise sound judgment, maintain strict confidentiality, and handle sensitive information with discretion and professionalism.
- Adaptable, resourceful, and eager to learn new technologies, processes, and responsibilities in a dynamic legal environment.